New York Common Pantry

“The draft form 990 is first reviewed by the executive director, the senior director of finance, the governance committee solely as to part vi, and the finance/audit committee, which approves and recommends the proposed final version of the form 990 to the executive committee. Following review and approval by the executive committee, the final version of the form 990 is submitted to the full board for its review and final approval before filing.”

“In connection with the election of board members and hiring of senior staff and each year thereafter, all directors, officers and senior staff ("covered persons") are required to complete and submit a signed conflict of interest disclosure form, which discloses any actual or potential conflicts of interest as described in the conflict of interest and related party transaction policy (the policy), including any potential related party transactions as defined in the policy. If the board or designated committee has reason to believe that a covered person has failed to comply with the policy, it shall make such further investigation and take such corrective action, if any, as may be warranted under the circumstances. The policy also describes when a transaction is not considered a related party transaction and when a transaction with a related party may proceed. The covered person may not be present or participate in any deliberations or voting on the matter and must not attempt to influence improperly the deliberations or voting on the matter. The board or designated committee may afford the person an opportunity to explain the circumstances, and he or she must disclose in good faith the material facts concerning any actual or potential related party transaction. Following any mandated review and procedure, the board or committee shall determine whether to approve or ratify a matter based on the criteria stated in the policy.”

“Line 15a: the executive committee, composed of independent directors, is responsible for determining in executive session the proposed compensation for the executive director for the upcoming fiscal year. The executive committee, with research assistance from the finance committee, collects and considers various comparability data sources and compensation research (including sources relating to compensation for similarly qualified executives in functionally comparable positions at similarly situated organizations); the summary of the board executive director performance evaluation as available; and organizational funding capacity. A contemporaneous record is maintained of considerations and the decision determined. In fy2024, the board decided to modify the executive director's compensation to include an annual discretionary bonus to be paid after the close of the fiscal year. The executive committee of the board shall determine the amount, and approve payments, of the annual discretionary bonus after reviewing the executive director's performance and the financial condition of the organization. In may 2025, the board determined that for any decision regarding the executive director's compensation, a contemporaneous record must be maintained documenting the considerations reviewed. The executive committee is required to present its recommended determination to the full board for approval and a formal vote. Line 15b: for the determination of the compensation for senior staff, including the deputy executive director, senior director for institutional giving, events and communications, and the senior finance director, the executive director considered in fy2024 (for the following fiscal) pertinent compensation research, including the bluewater nonprofit solutions compensation survey, professionals for nonprofits compensation report; form 990's from comparable organization as well as performance evaluations. The executive director thereafter presented recommended bonuses and salary increases for senior staff to the executive committee for approval and a vote.”

“Form 990 is available for review on our website (www.nycommonpantry.org) and a copy of conflict of interest policy and other governing documents are available upon request.”

“In compliance with the non-profit revitalization act, the finance and audit committee, including the chair and the treasurer, initiate the audit process, speaking with the auditors and having periodic calls to review the status of the audit as it proceeds. In addition, upon completion, the auditor and the finance committee review the findings of the audit. It is then reviewed by the executive committee and full board, where it is voted on and approved.”

“Total volunteers hours for fy 25: 48,884”