New York Common Pantry

“The conflict of interest and related party transaction policy (and related declaration and disclosure statement) were amended to incorporate the modifications required by the amended new york not-for-profit statutes, including definitions, procedures and descriptions, and to provide further clarity.”

“The draft form 990 is first reviewed by the executive director, the senior director of finance, and the finance/audit committee, which approves and recommends the proposed final version of the form 990 to the executive committee. Following review and approval by the executive committee, the final version of the form 990 is submitted to the full board for its review and final approval before filing.”

“In connection with the election of board members and hiring of senior staff and each year thereafter, all directors, officers and senior staff are required to complete a signed conflict of interest disclosure form, which discloses any actual or potential conflicts of interest as described in the conflict of interest and related party transaction policy (the policy), including any potential transactions in which the organization is a participant and the signer has or might have a financial or personal interest. The policy further requires that the above persons disclose to the board all known material facts related to a conflict of interest before any action is taken on the matter. As provided in the policy, the organization shall not enter into a related party transaction or approve a conflict of interest unless it is determined to be fair, reasonable and in the organization's best interest at the time of such determination. Persons with an interest in any matter under review may not be present at or participate in any deliberations or voting by the board or attempt to improperly influence the process. However, the board may allow such person to provide relevant information prior to its deliberations or voting. If the organization or a covered person in error enters into or otherwise participates in a conflict of interest transaction that requires pre-approval by the board pursuant to the policy, the board, promptly upon the discovery, shall consider, if appropriate, whether to ratify the transaction; direct its recission or modification if feasible; take any disciplinary action; and/or make changes to the organization's controls or procedures.”

“For the determination of the executive director's annual compensation, the personnel committee first considers various comparability data sources and compensation research and articles (pertaining to ed compensation in the region for nonprofits of similar size and mission), the summary of board ed performance evaluations as available, and organizational funding capacity, and recommends to the executive committee the proposed compensation amount or range, based on this information. The executive committee considers the aforementioned information along with the personnel committee's recommendation and, in executive session, determines the ed salary it will recommend to the board for its approval. The full board, following full discussion in executive session of all the information and factors considered by the executive committee, will determine and approve the ed compensation for the following year.”

“Form 990 is available for review on our website (www.nycommonpantry.org) and a copy of conflict of interest policy and other governing documents are available upon request.”

“New york common pantry reduces hunger while promoting dignity, health and self-sufficiency. This is achieved through an array of services including pantry, commodities and brown bags distribution as well as hot meal service; resource screening and access; hygiene services, legal, psychiatric and mail services; nutrition and wellness education and community engagement. Nycp distributed 6,467,256 meals, accessed $7,767,595 in resources(also facilitated another $1,219,270 thru our onsite partnerships including tax assistance and benefits advocacy), helped 132 homeless guest secure housing, and provided 9,496 hygiene services-showers, laundry, haircuts-for homeless guests. In keeping a health and wellness focus, nycp delivered over a million lbs. Of fresh produce and operated 2,102 nutrition education and wellness sessions to a total of 22,282 new yorkers (total visitor count).”

“Fy 19 24,179 volunteers donated 81,045 hours during the year, a value of $2,445,938 based on 2018 ny state volunteer rates.”

“In compliance with the non-profit revitalization act, the finance and audit committee, including the chair and the treasurer, initiate the audit process, speaking with the auditors and having periodic calls to review the status of the audit as it proceeds. In addition, upon completion, the auditor and the finance committee review the findings of the audit. It is then reviewed by the executive committee and full board, where it is voted on and approved.”