New York Common Pantry

“The draft form 990 is first reviewed by the executive director, the senior director of finance, and the finance/audit committee, which approves and recommends the proposed final version of the form 990 to the executive committee. Following review and approval by the executive committee, the final version of the form 990 is submitted to the full board for its review and final approval before filing.”

“In connection with the election of board members and hiring of senior staff and each year thereafter, all directors, officers and senior staff are required to complete a signed conflict of interest disclosure form, which discloses any actual or potential conflicts of interest as described in the conflict of interest and related party transaction policy (the policy), including any potential transactions in which the organization is a participant and the signer has or might have a financial or personal interest. The policy further requires that the above persons disclose to the board all known material facts related to a conflict of interest before any action is taken on the matter. As provided in the policy, the organization shall not enter into a related party transaction or approve a conflict of interest unless it is determined to be fair, reasonable and in the organization's best interest at the time of such determination. Persons with an interest in any matter under review may not be present at or participate in any deliberations or voting by the board or attempt to improperly influence the process. However, the board may allow such person to provide relevant information prior to its deliberations or voting. If the organization or a covered person in error enters into or otherwise participates in a conflict of interest transaction that requires pre-approval by the board pursuant to the policy, the board, promptly upon the discovery, shall consider, if appropriate, whether to ratify the transaction; direct its recission or modification if feasible; take any disciplinary action; and/or make changes to the organization's controls or procedures.”

“Executive director (2020), senior director of development and communications (2020) and senior director of operations (2020) - senior director compensation was established using comparative data from nonprofit compensation reports prepared by bluestone and professionals for nonprofits. Using these studies, the executive director presented salary increases for the senior directors to the executive committee and board of directors for discussion and vote. Nycp's board of directors established compensation for the executive director using comparative studies and review of form 990's.”

“Form 990 is available for review on our website (www.nycommonpantry.org) and a copy of conflict of interest policy and other governing documents are available upon request.”

“New york common pantry reduces hunger while promoting dignity, health and self-sufficiency. This is achieved through an array of services including pantry, commodities and brown bags distribution as well as hot meal service; resource screening and access; hygiene services, legal, psychiatric and mail services; nutrition and wellness education and community engagement. Nycp's programs transitioned to covid-19 operations on march, 16th, 2020, providing an array of emergency services including hot food, pantry, commodities, ppe, access to resources and other core services. In fy20 nycp distributed 6,220,228 meals, accessed $7,020,052 in resources, helped 51 homeless guest secure housing, and provided 6332 hygiene services-showers, laundry, haircuts-and mail service for homeless guests. In keeping a health and wellness focus, nycp distributed close to 5 million lbs. Of food, and it's live healthy! Program taught 820 nutrition education and wellness sessions to a total of 9,032 new yorkers (total visitor count). In march, 2020 nycp transitioned to covid-19 response, primarily serving its participants outside and thru a new mobile pantry. Mobile pantry will be a new stand-alone program in fy21.”

“Fy 20 14,787 volunteers donated 45,455 hours during the year, a value of $1,236,376 based on 2020 ny state volunteer rate of $27.20 per hour.”

“In compliance with the non-profit revitalization act, the finance and audit committee, including the chair and the treasurer, initiate the audit process, speaking with the auditors and having periodic calls to review the status of the audit as it proceeds. In addition, upon completion, the auditor and the finance committee review the findings of the audit. It is then reviewed by the executive committee and full board, where it is voted on and approved.”

“The omb circular a-133 audit is in process and not yet completed.”