Scan-New York Volunteer Parent- Aides

“In july 2019, the board of directors for scan-new york volunteer parent-aids association, inc. (scan-ny) and boys and girls harbor, inc. Approved a plan of merger. Both organizations have synergy, a common programmatic mission and common accounting policies. Effective september 9, 2019, boys and girls harbor, inc. Merged with the scan-ny. The surviving organization is scan-harbor, inc. Pursuant to the merger, scan-ny changed its name to scan-harbor, inc. And amended its by-laws and certificate of incorporation.”

“Form 990 was prepared by a national accounting firm in conjunction with the organization's financial department. The fiscal directors, executive director, and the organization's board review form 990 prior to filing with irs.”

“The organization's board of directors annually reviews the organization's business ethics policy. When a potential conflict exists, it must be properly disclosed and an appropriate determination made by the board of directors. Properly disclosed and an appropriate determination made by the board of directors.”

“The board of directors annually reviews the salary of the executive director and fiscal directors. The salaries for each position are compared with salary surveys of the united neighborhood houses and the council of family and childcare agencies. Both, the united neighborhood houses and the council of family and childcare agencies' salary surveys are organized in regard to the size/funding of comparable sized/funded agencies (e.g. Annual budgets $10,000,000 or $20,000,000, etc.). The organization compares the salaries of the executive and fiscal directors with comparable sized agencies. The executive director recommends salaries for all administrative staff to the board of directors. These recommendations are based on the employees' performance, agency fiscal status, and comparable assessments provided through the united neighborhood houses and the council of family and childcare agencies. The fiscal committee similarly reviews the executive director's salary and forwards its recommendation to the full board of directors.”

“The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”

“Compensation reported on part vii for kaamala mangal is for her position as bookkeeper through december 2019. She became co-fiscal director effective january 2020.”

“On september 9, 2019, the reporting organization changed its name pursuant to a certificate of merger and name change, filed with new york state department of state, changing its name to scan-harbor, inc. Its previous name was scan-new york volunteer parent-aides association, inc. The reporting organization reported this name change to the irs (and received written confirmation) prior to filing the accompanying form 990. As a result, the organization is not required to attach copies (to accompanying form 990) of the legal documents effectuating this change or report "name change" on page 1, header, box b, consistent with irs form 990 instructions.”

“Effective september 9, 2019, boys and girls harbor, inc., a new york state not-for-profit corporation, merged with scan-new york volunteer parent-aids association, inc. (the "reporting organization"). Pursuant to the merger, the reporting organization became the surviving organization and changed its name to scan-harbor, inc. On such date boys and girls harbor, inc. Transferred net assets totaling $4,260,406.”