Allen-Stevenson School

“Management reviews the form 990 to obtain an understanding of the reporting requirements and to ensure it is accurate and complete. Subsequently, a copy of the draft form 990 short form (without schedule b) is provided to the audit committee for review. The audit committee discusses the form 990 with management and resolves any questions that arise. The public inspection copy of the draft form 990 is then distributed, either electronically or by hard copy, to the board for review and comment. In order to ensure confidentiality of our donors, the donor list (schedule b) is not included in the distribution. The form 990 is filed once the board's comments are addressed.”

“Board members, officers, key employees and all other employees sign a conflict-of-interest policy statement annually, which is reviewed by management. If a conflict appears to exist, management and the board of trustees audit committee will meet with the individual to obtain all the facts. If a conflict is identified, the individual to whom it pertains must refrain from participating in the decision making concerning the matter that gave rise to the conflict. Additionally, an employee who recommends a vendor to the school must disclose to the chief financial and operating officer and the head of school whether he or she has a relationship with that vendor. If approved as appropriate, that vendor must provide the school with a minimum of three professional references. Additionally, there will be a bidding process where two additional outside independent vendors will be asked to bid on the job or service as well.”

“The chief financial and operating officer obtains information from the dasl system that shows detailed salary figures for various positions in different cohorts. Three school groups are used for comparison of current salaries to allen-stevenson school's highly compensated and key employees such as head of school, the chief financial and operating officer, division heads, director of admissions, facilities director, director of athletics, and director of development. The personnel and compensation committee, made up of three (3) board members, reviews the head's recommendation of the salaries of the above listed positions, except for his own salary, for fairness and appropriateness. The head of school's salary is recommended by the president of the board and approved by the other members of the compensation committee. The meetings of the compensation committee are contemporaneously documented. This process was last completed thursday, may 9, 2024.”

“The school makes its form 990 available for publication inspection as required under section 6104 of the internal revenue code. The return is posted on guidestar.org and other similar types of websites. In addition, form 990, conflict of interest policy, governing documents, financial statements and employee handbook are available upon request.”

“Loss on disposal of equipment -654. Write off of pledge receivable -26,963.”

“The process for assuming responsibility over the audit of the organization and for the selection of an independent accountant has not changed since the prior year.”