The Allen-Stevenson School

“Management reviews the 990 to obtain an understanding of the reporting requirements and to ensure it is accurate and complete. Subsequently, a copy of the draft 990 short form (without schedule b) is provided to the audit committee for review. The audit committee discusses the 990 with management and resolves any questions that arise. The public inspection copy of the draft 990 form is then distributed, either electronically or by hard copy, to the board for review and comment. In order to ensure confidentiality of our donors, the donor list (schedule b) is not included in the distribution. The 990 is filed once the board's comments are addressed.”

“Board members, officers, key employees and all other employees sign a conflict of interest policy statement annually, which is reviewed by management. If a conflict appears to exist, management and the board of trustees audit committee will meet with the individual to obtain all the facts. If a conflict is identified, the individual to whom it pertains must refrain from participating in the decision making concerning the matter that gave rise to the conflict. Additionally, an employee who recommends a vendor to the school must disclose to the director of finance and operations and the head of school whether he or she has a relationship with that vendor. If approved as appropriate, that vendor must provide the school with a minimum of three professional references. Additionally, there will be a bidding process where two additional outside independent vendors will be asked to bid on the job or service as well.”

“The director of finance and operations obtains information from the dasl system that shows detailed salary figures for various positions in different cohorts. Three school groups are used for comparison of current salaries to allen-stevenson school's highly compensated and key employees such as head of school, the director of finance and operations, division heads, director of admissions, facilities director, director of athletics, and director of development. The personnel and compensation committee, made up of 4 board members, reviews the head's recommendation of the salaries of the above listed positions, except for his own salary, for fairness and appropriateness. The headmaster's salary is recommended by the president of the board, and approved by the other members of the compensation committee. The meetings of the compensation committee are contemporaneously documented. This process was last completed january 2016.”

“The school makes its form 990 available for publication inspection as required under section 6104 of the internal revenue code. The return is posted on guidestar.org and other similar types of websites. In addition, form 990, conflict of interest policy, governing documents, financial statements and faculty and staff handbooks are available upon request at 132 east 78th street, new york, ny 10075. The financial statements are also submitted to msrb and electronically posted as this is a covenant of the nyc ida bond documents. Financials are required to be available to ida bond purchasers and the letter of credit bank providing the bonds credit enhancement.”

“The process for assuming responsibility over the audit of the organization and for the selection of an independent accountant has not changed since the prior year.”