The Queens Borough Public Library

“Form 990 was prepared by a national accounting firm in conjunction with the organization's finance department. A draft form 990 was presented to the audit committee for review and then provided to all members of the board of trustees via electronic mail, with the opportunity for them to comment or make inquiry before it was filed with the internal revenue service.”

“Conflict of interest forms are completed by officers, trustees, and key employees, upon appointment and annually thereafter. The policy also requires affirmative disclosure of any actual or potential conflict that may arise. A trustee not deemed independent, based upon annual disclosures or other disclosure, may not be present for, vote, or otherwise participate in the business of the audit committee or board business arising from the audit committee; nor can such a trustee participate in any board or committee action concerning the matter giving rise to the conflict. Willful and knowing violations of the conflicts of interest policy by employees or trustees can result in discipline up to and including suspension, discharge, or removal from office.”

“Both an independent compensation study by a third party and an internal compensation analysis are used as the basis to benchmark the president & chief executive officer's compensation. These reports include current market comparability data, surveys and irs form 990 filings of organizations of similar sizes. Pursuant to the by-laws, the labor relations committee annually reviews and makes recommendations to the board of trustees regarding the compensation arrangements for the president and chief executive officer and other key executive employees in accordance with the policies and procedures set forth in article v, section 4, of these by-laws. The board of trustees approves the president & ceo's compensation package pursuant to the library's by-laws. The decisions of the board are documented in the minutes.”

“The salaries of other officers and key employees is based on a compensation program using salary grades designed by an independent consultant. The salary ranges are reviewed regularly and updated as needed by the consultant to ensure market competitive salaries for all non-union employees. These ranges are approved by the board of trustees. The decisions of the board are documented in the minutes.”

“The library's form 990 is available on its website, as well as guidestar's website. The financial statements and by-laws are also available on the library's website as well as available upon request. The conflicts of interest policy is available upon request.”

“All individuals listed are compensated exclusively by the reporting organization. Each individual dedicated a certain percentage of time to the reporting organization. The remainder of each employee's time is charged to the queens library foundation, inc., a related 501(c)(3) organization.”