Civic Intelligence

Poly Prep Country Day School

990 • Fiscal year 2015 • EIN 11-1630821

Jul 01, 2014 to Jun 30, 2015 • Filed on May 09, 2016

Organization Profilewww.polyprep.org

View Organization Page

9216 Seventh AvenueBrooklyn, NY 11228

(718) 836-9800

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

70th percentile

0.33x

Higher debt load relative to assets than 70% of similar nonprofits.

2015 filings • NTEE B • $100M-$250M nonprofits • Source year 2015

Liabilities / Revenue

60th percentile

0.74x

Higher debt load relative to revenue than 60% of similar nonprofits.

2015 filings • NTEE B • $100M-$250M nonprofits • Source year 2015

Net Margin

57th percentile

8.5%

Higher net margin than 57% of similar nonprofits.

2015 filings • NTEE B • $100M-$250M nonprofits • Source year 2015

Top Officer Pay

62nd percentile

$618,635

Higher top officer pay than 62% of similar nonprofits.

Top officer pay equals 1.3% of source-year revenue.

2015 filings • 501(c)3 • $100M-$250M nonprofits • Source year 2015

Asset Growth

49th percentile

1.2%

Faster asset growth than 49% of similar nonprofits.

2015 filings • NTEE B • $100M-$250M nonprofits • Annualized from 2014 to 2015

Revenue Growth

36th percentile

-1.6%

Faster revenue growth than 36% of similar nonprofits.

2015 filings • NTEE B • $100M-$250M nonprofits • Annualized from 2014 to 2015

Balance Sheet
Liabilities / Assets70th percentile

Assets

Up

$108,907,438

Up $1,338,151 (+1.2%) from 2014

Net Assets

Up

$72,832,463

Up $3,539,547 (+5.1%) from 2014

Liabilities

Down

$36,074,975

Down $2,201,396 (-5.8%) from 2014

Revenue And Expenses
Liabilities / Revenue60th percentileNet Margin57th percentile

Revenue

Down

$49,077,328

Down $808,787 (-1.6%) from 2014

Expenses

Up

$44,898,709

Up $2,617,872 (+6.2%) from 2014

Net Income

Down

$4,178,619

Down $3,426,659 (-45%) from 2014

Historical Trend

Balance Sheet Trend

Asset Growth49th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$300M$200M$100M$0Assets 2010: $87,553,991Liabilities 2010: $28,483,358Net Assets 2010: $59,070,6332010Assets 2011: $90,024,732Liabilities 2011: $29,081,502Net Assets 2011: $60,943,2302011Assets 2012: $93,182,182Liabilities 2012: $30,030,763Net Assets 2012: $63,151,4192012Assets 2013: $96,117,776Liabilities 2013: $36,630,126Net Assets 2013: $59,487,6502013Assets 2014: $107,569,287Liabilities 2014: $38,276,371Net Assets 2014: $69,292,9162014Assets 2015: $108,907,438Liabilities 2015: $36,074,975Net Assets 2015: $72,832,4632015Assets 2016: $108,842,124Liabilities 2016: $39,481,263Net Assets 2016: $69,360,8612016Assets 2017: $111,636,331Liabilities 2017: $36,103,694Net Assets 2017: $75,532,6372017Assets 2018: $114,862,801Liabilities 2018: $35,819,172Net Assets 2018: $79,043,6292018Assets 2019: $122,541,561Liabilities 2019: $41,610,899Net Assets 2019: $80,930,6622019Assets 2020: $119,755,317Liabilities 2020: $32,494,701Net Assets 2020: $87,260,6162020Assets 2021: $168,140,721Liabilities 2021: $66,169,493Net Assets 2021: $101,971,2282021Assets 2022: $174,200,532Liabilities 2022: $67,812,723Net Assets 2022: $106,387,8092022Assets 2023: $196,401,369Liabilities 2023: $87,595,748Net Assets 2023: $108,805,6212023Assets 2024: $206,612,106Liabilities 2024: $99,739,968Net Assets 2024: $106,872,1382024

Highlighted filing

2015

Assets$108,907,438
Liabilities$36,074,975
Net Assets$72,832,463
Open 2015 Filing

Operations Trend

Revenue Growth36th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$100M$50M$0-$50MExpenses 2010: $35,222,8492010Expenses 2011: $35,421,5222011Expenses 2012: $37,479,7392012Revenue 2013: $46,747,719Expenses 2013: $49,085,650Net Income 2013: -$2,337,9312013Revenue 2014: $49,886,115Expenses 2014: $42,280,837Net Income 2014: $7,605,2782014Revenue 2015: $49,077,328Expenses 2015: $44,898,709Net Income 2015: $4,178,6192015Revenue 2016: $48,845,341Expenses 2016: $51,556,220Net Income 2016: -$2,710,8792016Revenue 2017: $55,483,085Expenses 2017: $49,531,191Net Income 2017: $5,951,8942017Revenue 2018: $55,199,477Expenses 2018: $51,990,822Net Income 2018: $3,208,6552018Revenue 2019: $58,389,803Expenses 2019: $57,349,536Net Income 2019: $1,040,2672019Revenue 2020: $66,907,657Expenses 2020: $58,049,434Net Income 2020: $8,858,2232020Revenue 2021: $74,123,714Expenses 2021: $62,245,255Net Income 2021: $11,878,4592021Revenue 2022: $76,376,518Expenses 2022: $67,714,731Net Income 2022: $8,661,7872022Revenue 2023: $72,989,530Expenses 2023: $72,903,603Net Income 2023: $85,9272023Revenue 2024: $80,127,711Expenses 2024: $79,151,890Net Income 2024: $975,8212024

Highlighted filing

2015

Revenue$49,077,328
Expenses$44,898,709
Net Income$4,178,619
Open 2015 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2014 to Jun 30, 2015
Signed
May 9, 2016
Return Version
2014v6.0
Gross Receipts
$61,985,412
Mission and Program Overview

Mission

The school's mission is to prepare students to succeed in college and life as outstanding leaders, incisive thinkers, and exemplary citizens.

Through a progressive liberal art curriculum and an enriching co-curricular program, the school educates the whole student: mind, body and,above all,character.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$53,225,385$58,607,836▲ $5,382,451
Investments in Publicly Traded Securities$28,153,608$26,392,989▼ $1,760,619
Savings and Temporary Cash Investments$15,769,774$13,078,560▼ $2,691,214
Cash and Non-Interest-Bearing Accounts$4,761,753$7,154,702▲ $2,392,949
Pledges and Grants Receivable$3,653,707$2,338,703▼ $1,315,004
Prepaid Expenses and Deferred Charges$651,761$532,498▼ $119,263
Receivables From Officers Etc$209,401$209,401→ $0
Accounts Receivable$57,877$56,163▼ $1,714
Other Notes and Loans Receivable, Net$0$0→ $0
Receivable From Disqualified Prsn$0$0→ $0
Investments Other Securities$0$0→ $0
Investments Program Related$0$0→ $0
Intangible Assets$0$0→ $0
Inventories for Sale or Use$0$0→ $0
Loans From Officers Directors$0$0→ $0
Total Assets$107,569,287$108,907,438▲ $1,338,151
Other Assets Total$1,086,021$536,586▼ $549,435
Liabilities
Deferred Revenue$20,226,351$19,160,918▼ $1,065,433
Tax Exempt Bond Liabilities$10,000,000$10,000,000→ $0
Mortgage Notes Payable Secured by Investment Property$4,339,172$3,560,000▼ $779,172
Accounts Payable and Accrued Expenses$3,710,848$3,354,057▼ $356,791
Grants Payable$0$0→ $0
Unsecured Notes Loans Payable$0$0→ $0
Other Liabilities$0$0→ $0
Escrow Account Liability$0$0→ $0
Total Liabilities$38,276,371$36,074,975▼ $2,201,396
Net Assets / Fund Balance
Unrestricted Net Assets$40,697,123$46,254,345▲ $5,557,222
Permanently Rstr Net Assets$15,303,443$15,350,418▲ $46,975
Temporarily Rstr Net Assets$13,292,350$11,227,700▼ $2,064,650
Total Net Assets Fund Balance$69,292,916$72,832,463▲ $3,539,547
Total Liabilities and Net Assets / Fund Balance$107,569,287$108,907,438▲ $1,338,151

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$44,473,448$25,650,595$70,124,043
Other Land Buildings$12,059,827-$12,059,827
Equipment$1,451,819$9,829,537$11,281,356
Land$622,742-$622,742

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2014$25,501,088$201,101▲ $159,189$1,277,971$24,583,407
2013$23,076,670$1,524,745▲ $2,699,512$1,799,839$25,501,088
2012$24,110,675$1,223,493▲ $1,136,809$3,394,307$23,076,670
2011$20,354,331$3,867,116▲ $543,277$654,049$24,110,675
2010$18,547,070$1,272,605▲ $1,433,971$899,315$20,354,331
Compensation and Service Providers
Top Officer Pay62nd percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
David HarmanHeadmasterFT$406,322$212,313$618,635
Steven AndersenAssociate Head of SchoolFT$250,374$157,453$407,827
Lori-anne BrogdonHead of Middle SchoolFT$188,616$54,356$242,972
Robert AberlinAsst Head of school, FinanceFT$211,180$28,447$239,627
William CoxHead of Upper SchoolFT$172,555$26,577$199,132
Michael MuskaDirector of College GuidanceFT$167,448$18,829$186,277
Lori RedellDirector of Mentoring / InternshipFT$150,953$32,110$183,063
Lawrence DonovanHead of Lower SchoolFT$154,914$18,277$173,191

Board Members and Trustees

NameTitle
Robert SabbaghCo-chairman
SUSANNA FURfAROCo-chairman
Michael a CorreraVice Chairman
Arnold F MascaliDirector
Cassandra MetzDirector
Charles M DikerDirector
Cynthia CaponeDirector
Daniela Vitale-howellDirector
Elizabeth ComerfordDirector
Gary E HannaDirector
Jacquin FinkDirector
Jeanne M CloppseDirector
Jenifer J GormanDirector
John J ReganDirector
Karen E Goulandris Md PhdDirector
Lawrence S BrandmanDirector
Malcolm P TravelsteadDirector
Michael ClarkDirector
Nicholas GravanteDirector
Robin L Bramwell-stewartDirector
Vincent J VigoritaDirector
Wade E Saadi JrDirector
Grace M SawyerAssistant Secretary
Thomas H ParkerSecretary
Kristerfor MastronardiTreasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
West Rac Contracting CorpConstruction Contrac687 OLD WILLETS PATH, Hauppauge, NY 11788$7,684,911
Dimino Bus ServiceBus Services1040 Rockaway Avenue, Brooklyn, NY 11236$1,764,294
Jack L Gordon ArchitectsArchitectural Svs345 - 7TH AVENUE, New York, NY 10001$351,720
Slawomir Baginskiconstruction svs47 MARROWS RD, Staten Island, NY 10305$106,428
Orrick Herrington SutcliffeLegal Services51 WEST 52ND STREET, New York, NY 10019-6142$105,000
Revenue and Support

Revenue Composition

Contributions and Grants
$5,569,411
Program Service Revenue
$42,519,897
Investment Income
$870,998
Other Revenue
$117,022
All Other Contributions
$4,375,024
Change in Net Assets
$4,178,619

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded13$423,579Fair Market Value (FMV)
Other Non Cash Contri Table145$254,254Fair Market Value (FMV)
Total Noncash Contributions158$677,833-

Audited Revenue Reconciliation

Revenue per Audited Statements
$41,941,822
Revenue Not Reported on Financial Statements
$7,135,506
Revenue Not Reported on Form 990
$-142,879
Other Revenue Adjustments
$7,073,242
Total Revenue per Audited Statements
$41,798,943
Total Revenue per Form 990
$49,077,328
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$23,169,070
Other Expenses$14,656,397
Grants and Similar Amounts Paid$7,073,242
Total Fundraising Expense$2,282,840
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$15,985,239$884,841$666,413$17,536,493
Grants to Domestic Individuals$7,073,242--$7,073,242
Depreciation Depletion$2,629,895$146,105$146,105$2,922,105
All Other Expenses$1,426,831$17,672$835,846$2,280,349
Other Employee Benefits$1,936,976$151,955$108,538$2,197,469
Payroll Taxes$1,185,440$94,296$67,355$1,347,091
Other Expenses$1,311,160$257,157$46,349$1,311,160
Pension Plan Contributions$989,874$78,740$56,243$1,124,857
Current Officers, Directors, Trustees, and Key Employees$122,385$605,310$235,465$963,160
Fees for Services Other$340,439$301,223$84,106$725,768
Interest$487,889--$487,889
Information Technology$361,265$20,070$20,070$401,405
Fees for Services Legal$288,831--$288,831
Insurance$249,048$13,836$13,836$276,720
Office Expenses$54,802$68,899$2,514$126,215
Fees for Services Accounting$34,688$42,397-$77,085
Fees for Service Investment Mgmnt Fees-$62,264-$62,264
Total Functional Expenses$39,871,104$2,744,765$2,282,840$44,898,709

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$44,898,709
Total Expenses per Audited Statements$38,259,396
Expenses per Audited Statements$37,763,203
Expenses Not Reported on Financial Statements$7,135,506
Other Expense Adjustments$7,073,242
Expenses Not Reported on Form 990$496,193
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$436,491
Fundraising Gross Income$431,892
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Auction$1,182,805$415,574$414,877$697
Lower$16,318$16,318$21,614$-5,296
Total Events$1,199,123$431,892$436,491$-4,599
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Receivables from Officers, Directors, Trustees, and Key Employees$209,401$209,401→ $0
Loans from Officers, Directors, Trustees, and Key Employees$0$0→ $0
Receivables from Disqualified Persons$0$0→ $0
Debt and Bond Financing

Bond Issues

BondIssuerIssuedIssue PricePurpose
ABuild Nyc Resource Corporation Bonds2013-09-11$5,000,000Refinance of a prior bond issue
BBuild Nyc Resource Corporation2013-09-11$5,000,000Refinance of a prior bond issue

Bond Proceeds

BondTotal ProceedsSpentRetiredIssuance Costs
A$5,000,000$0$0$198,614
B$5,000,000$0$0$198,614

Bond Financing Compliance

No rebate due
No
Rebate not yet due
No
Form 8038-T filed
No
Gross proceeds invested
No
Gross proceeds invested in GIC
No
Exception to rebate
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Part VI, Sections A, B, and C

“Part vi, section a, line 2: family relationship between board members two board members have a family relationship. Part vi, section b, line 11b: the organization's form 990 is reviewed by the audit committee of the board and then presented to the full board before filing. Part vi, section b, line 13: the school's whistleblower policy was amended after june 30, 2015. Part vi,section b, line 12c: all board members, officers, and key employees are asked to complete a formal conflict of interest form/questionaire. This is done at each year's first board meeting and monitored to assure compliance. Part vi, section b, lines 15a and 15b: comparable data is ascertained through nysais databases and reported to the compensation committee for review. Part vi, section c, line 19: form 990 and financial statements are available at the offices of poly prep country day school.”

Filing and Contact Details

Filer

Filer Name
Poly Prep Country Day School
EIN
11-1630821
In Care Of
% ROBERT ABERLIN
Phone
7188369800
Address
9216 SEVENTH AVENUE, BROOKLYN, NY 11228

Signing Officer

Name
Robert Aberlin
Title
Assistant Head of School
Phone
7188369800
Signed
2016-05-09
Discuss with paid preparer
Yes

Organization Details

Principal Officer
David B Harmanheadmaster
Formed
1854
Legal Domicile
Ny
Voting Board Members
25
Independent Board Members
25
Employees
557
Volunteers
100

Preparer

Firm
Eisneramper Llp
Address
750 THIRD AVENUE, NEW YORK, NY 10017-2703
Preparer
Julie Floch
Phone
2129498700
Supplemental Narrative

Additional Explanations

Form 8868

“Form 8868 - application for extension of time to file for an exempt organization was electronically filed.”

Family Relationship Between Board Members

“Two board members have a family relationship.”

Financial Statement Notes

Part V, Line 4

“Usees of organization's endowment funds: the school's endowment consists of individual funds established for a variety of purposes, consisting of board designated and donor restricted funds. The purpose of all these funds include scholarships, faculty support, as well as facility maintenance.”

Part X, Line 2

“INCOME TAXES (FIN 48 FOOTNOTE): The School is subject to the provisions of the Financial Accounting Standards Board's (the "FASB") Accounting Standards Codification ("ASC") Topic 740, Income Taxes, as it relates to accounting and reporting for uncertainty in income taxes. Because of the School's general tax-exempt status, management believes ASC Topic 740 has not had, and is not anticipated to have, a material impact on the School's financial statements.”

Part X1 and X11, Line 2D

“SPECIAL EVENT, RENTAL EXPENSES AND SALES OF INVENTORY: SPECIAL EVENT EXPENSES NETTED AGAINST SPECIAL EVENT REVENUE PER RETURN, INCLUDED IN EXPENSES PER AUDITED FINANCIAL STATEMENTS. RENTAL EXPENSES NETTED AGAINST RENTAL REVENUE PER RETURN, INCLUDED IN EXPENSES PER AUDITED FINANCIAL STATEMENTS. GROSS SAlES FROM INVENTORY NETTED AGAINST COST OF GOOD SOLD PER RETURN, INCLUDED IN EXPENSES PER AUDITED FINANCIAL STATEMENTS.”

Part X1 and X11, Line 4B

“Financial aid and other expenses: financial aid expenses netted against revenue per audited financial statements included in expenses per return.”

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IRS990/Form990PartVIISectionAGrp/TitleTxt3ASSISTANT SECRETARY
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IRS990/Form990PartVIISectionAGrp/TitleTxt5DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt6DIRECTOR
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IRS990/Form990PartVIISectionAGrp/TitleTxt12DIRECTOR
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IRS990/Form990PartVIISectionAGrp/TitleTxt22DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt23DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt24SECRETARY
IRS990/Form990PartVIISectionAGrp/TitleTxt25HEADMASTER

Document Assets

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Filings

Displayed year

2015 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$108,907,438
Liabilities
$36,074,975
Net assets
$72,832,463
Revenue
$49,077,328
Expenses
$44,898,709
Net income
$4,178,619
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$207$99.7$107$80.1$79.2$0.98
2023Detailed filing. Detailed filing data is available for this year.$196$87.6$109$73.0$72.9$0.09
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$174$67.8$106$76.4$67.7$8.66
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$168$66.2$102$74.1$62.2$11.9
2020Detailed filing. Detailed filing data is available for this year.$120$32.5$87.3$66.9$58.0$8.86
2019Import issue. A filing source exists for this year, but detailed import did not complete cleanly.$123$41.6$80.9$58.4$57.3$1.04
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$115$35.8$79.0$55.2$52.0$3.21
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$112$36.1$75.5$55.5$49.5$5.95
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$109$39.5$69.4$48.8$51.6$2.71
2015Detailed filing. Detailed filing data is available for this year.$109$36.1$72.8$49.1$44.9$4.18
2014Detailed filing. Detailed filing data is available for this year.$108$38.3$69.3$49.9$42.3$7.61
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$96.1$36.6$59.5$46.7$49.1$2.34
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$93.2$30.0$63.2$37.5
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$90.0$29.1$60.9$35.4
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$87.6$28.5$59.1$35.2