MILL River Collaborative Inc.

“The bylaws were amended to set term limits for the at-large directors. No at-large director shall be elected to serve more than three consecutive full two-year terms, provided, however, that (a) a sitting officer may be re-elected for an additional term by vote of the board, notwithstanding the aforesaid limitation, and (b) term-limited at-large directors shall become eligible for re-election to the board after one year of retirement therefrom. For purposes of this paragraph, an at-large director elected mid-term to fill a vacancy shall be deemed to have served a full term if he or she has served for more than eighteen (18) months.”

“The form 990 is provided to the finance committee electronically. The form 990 is reviewed by the finance committee of the board of directors before it is filed, and it is also distributed to the board of directors before filing.”

“The organization consistently and regularly monitors and enforces the organization's conflict of interest policy. All board members are covered under the conflict of interest policy. Annually all board members sign a conflict of interest disclosure form. Staff members are covered under a policy included in the employee handbook, which each employee is required to sign. A person who has a conflict is required to disclose it to the board and determinations are made by the full board. All conflicts are reviewed at the board level. The board will determine whether the conflict warrants the conflicted board member to recuse himself or herself from discussion and/or voting on the subject of the conflict, on a case by case basis.”

“Senior executives'(executive director, director of programs and outreach, director of development, office manager and land manager) compensation is reviewed relative to data on non-profit executive's compensation in the fairfield and westchester county area. Senior executives submit an annual self appraisal which is reviewed by their immediate superior who provides comments/feedback on the self appraisal. The combined self appraisals are reviewed by chairman and discussed with the finance committee during the budget process. The executive director recommends changes in compensation to the chairman and committee for employees at the director and manager level. The full board approves changes in compensation for: the executive director, director of programs and outreach, director of development, land manager and office manager. The executive director approves compensation increases for lower level employees after review by the finance committee. This process was last undertaken between april and may 2016, and the board's approval of the updated salaries is documented in the minutes of the meeting.”

“Mill river collaborative makes its form 1023 and form 990s available upon request.”

“Mill river collaborative makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“Write off of uncollectible receivables -120,000. Loss on disposal of equipment -10,142.”

“There has been no change in the process since the prior year.”