The Providence Plan

“The board of directors will consist of 5 members appointed by the governor, 5 members appointed by the mayor, and 6 members appointed by the committee itself. The board of directors shall be divided into 5 classes. Each class will have one member each from the list of the appointees of the governor and mayor. Each of the directors appointed by the committee will be assigned to a separate class.”

“The form 990 is prepared by the external auditors and reviewed by management. Once all are satisfied with the form, it is finalized and a copy is sent to all board members. At the subsequent board meeting, the board is asked if they have any questions or comments and a general review of the form is conducted by management. Revisions, corrections, etc. Are made as necessary. Subsequent to this meeting, the form is submitted to the irs.”

“Each year the organization's conflict of interest policy is provided to all officers, directors and key employees. These people are asked to review the policy and sign a statement indicating that they understand the policy and have reported all potential conflicts during the past year in accordance with the policy and will report all potential conflicts during the coming year. All potential conflicts are evaluated by the board to determine if a conflict actually exists. In those instances where the potential transaction is a conflict, the board examines the transaction and a vote is taken (with those invloved recusing themselves) as to whether the organization will enter into the transaction.”

“Annually the board conducts a performance review and evaluation of the ceo. The review also establishes the individual's compensation for the following year. This process involves the evaluation of the individual and a review of compensation of comparable positions obtained from the form 990 of similar organizations. The board's deliberation and decision is noted in the minutes of the meeting. The ceo establishes the compensation of the senior management team and reviews the performance evaluations and recommended compensation with the board. The evaluations and compensation are discussed by the board although no vote of approval of the ceo's decision is required.”

“The organization makes its governing documents (articles of incorporation and by-laws), its conflict of interest policy and financial statements available upon request. The organization will mail copies upon request or provide copies to those who come to the administrative offices during normal business hours. The organization charges for the copies in accordance with irs regulations.”

“Consultants: program service expenses 885,983. Management and general expenses 32,757. Fundraising expenses 6,955. Total expenses 925,695. Professional fees: program service expenses 9,766. Management and general expenses 10,000. Fundraising expenses 0. Total expenses 19,766. Subcontractors: program service expenses 834. Management and general expenses 19,136. Fundraising expenses 0. Total expenses 19,970.”