Medical Academic and Scientific Community Organization Inc

“In some instances, directors of the organization (longwood collective) have a business relationship structured in the following manner: boston children's hospital kevin b. Churchwell, md, president and ceo dick argys, senior vp, chief administrative and chief culture officer brigham and women's hospital robert higgins, md, president, executive vp of mass general brigham shelly anderson, executive vice president and chief operating officer dana farber cancer institute laurie h. Glimcher, md, president and chief executive officer william han, md, phd, executive vice president and chief operating officer stephen p. Koster, esq., director at large emmanuel college mark k. Boyd, ph.d., president thomas hynes, jr., trustee massachusetts college of art and design (mcad) mary k. Grant, phd, president robert perry, vice president of administration and finance mcphs university richard j. Lessard, president mark fuller, trustee emeriti harvard university lisa muto, phd, executive dean for administration meredith weenick, director at large temple israel jessica greenfield, president dan deutsch, executive director”

“Longwood collective consists of a number of member institutions that have full and exclusive voting rights and are referred to as members of the corporation. Voting membership in the corporation is limited to organizations exempt from federal income taxation under the provisions of section 501(c)(3) or section 115 of the internal revenue code. Members are represented at any meeting of the members by their respective chief executive officer, a member of their governing board, or by such person as may be designated in writing and delivered to the president or clerk of the corporation. Each member of the corporation shall continue to be a member until such member's dissolution or resignation or until such membership is terminated as provided by the by-laws or by action of the members or directors.”

“A written notice of every meeting of members stating the place, day and hour and the purpose for which the meeting is called shall be given by the clerk or other person calling the meeting at least 7 days before the meeting to each member. Each member entitled to vote shall have one vote on every matter considered at a meeting of members and may vote either in person through its representative or by written proxy dated not more than 3 months before the meeting. Any election by members for any office shall be determined by a plurality of the votes cast by the members entitled to vote in the election. Any action required or permitted to be taken at any meeting of the members may be taken without a meeting if all members entitled to vote on the matter consent to the action in writing and written consents are filed with the records of the meetings of members.”

“A complete copy of form 990 and all related schedules is provided to the members of the board of directors before the form 990 is filed. Longwood collective notified board members by e-mail that the form 990 was available to be viewed. The e-mail contained a link to the password-protected website where the entire form 990 could be viewed.”

“Longwood collective does regularly and consistently monitor and enforce compliance with its conflict of interest policy as follows: a copy of the policy is distributed at the annual board meeting and also with the annual disclosure packet. Longwood collective requests all directors, officers and key employees to complete and submit an annual disclosure statement, which asks the individual completing the statement to describe any existing conflict or state that he or she is aware of none. Longwood collective's governing board actively addresses potential conflicts of interest at meetings where new transactions are contemplated. Longwood collective requires each director, officer and key employee to complete a questionnaire in addition to the annual disclosure statement, which serves both to assist longwood collective in completing form 990 and to further ensure compliance with its conflict of interest policy. Longwood collective actively engages its directors, officers, or key employees to assure receipt of this information on an annual basis. The general counsel of the organization reviews all questionnaires and disclosure statements. In the event that she determines there is a potential conflict, the general counsel will notify the president of the organization and, if necessary in the judgment of general counsel and/or the president, outside counsel to the organization. If a potential conflict arises involving the general counsel or the president of the organization, that individual will not take part in the review matter, and the matter will be reviewed by an appropriate alternate officer and/or outside counsel. Determination of whether a conflict exists is made by the chairman of the board in consultation with the executive committee of the organization in consultation with the general counsel and, if desirable in the judgment of general counsel, outside specialty counsel. Any member of the executive committee who is the subject of a potential conflict would not take part in the determination. Restrictions on the individual determined to have a conflict are determined by the executive committee, in consultation with the general counsel and would range from that individual's recusal from consideration of the matter at hand to that individual's resignation from the board, depending on the nature of the conflict.”

“Longwood collective retains the assistance of an independent compensation expert to provide assistance and guidance to the compensation committee. The committee meets twice per year to discuss overall compensation guidelines for merit and incentive compensation; as well as the specific performance of the ceo and members of the executive staff. The compensation committee is independent of anyone whose compensation is at issue. Individuals who are not independent in a particular case will recuse themselves. These procedures are designed to establish the so-called "rebuttable presumption of reasonableness" under the regulations to section 4958 of the internal revenue code (intermediate sanctions). The compensation committee expert attends each of those meetings, including the executive session. The ceo provides the compensation committee with feedback from members concerning the performance of the company, as well as an evaluation of each executive staff's performance. The compensation expert compares the cash and non-cash compensation with that of similarly situated organizations both regionally and internationally. In addition, the compensation committee reviews compensation and adjustment recommendations with actions being undertaken by member organizations. Minutes are kept of these meetings.”

“The organizations governing documents, conflict of interest policy and financial statements are available to the public upon request. The form 990 and audited financial statements are available on the massachusetts attorney general's website.”

“Description of the organization's mission a) to lessen the burdens of government with respect to the planning, development and enhancement, in the public interest, of longwood medical and academic area of the city of boston, massachusetts (the "longwood medical and academic area"), for the benefit of the general public, including without limitation patients being served by tax-exempt teaching hospitals and their visitors, students connected with tax-exempt teaching hospitals, employees, colleges, schools, and other tax-exempt educational organizations in the longwood medical and academic area, and members of cultural and religious organizations in that area, by providing services relating to public safety, traffic control and street signs, roadway improvement, parking, beautification and other similar public needs; b) to cooperate with the city of boston, massachusetts, in connection with matters related to planning, physical development, and physical enhancement of the longwood medical and academic area and to the responsibilities of city government concerning public health, safety and convenience in the longwood medical and academic area; c) to serve as an overall planning and coordinating body for tax-exempt teaching hospitals, colleges, schools and other tax-exempt educational or similar organizations in the longwood medical and academic area with respect to various areas of common interest and concern; and to assist in the development and maintenance of a comprehensive setting in which those tax-exempt organizations can implement their various programs and objectives; d) to acquire, operate or make available, by contribution, sale, lease or otherwise, real or personal property necessary or useful for the accomplishment of the exempt purposes of any organization in the longwood medical and academic area which is operating exclusively for charitable, scientific, literary or educational purposes; e) to promote social welfare in the longwood medical and academic area; f) to prevent community deterioration in the longwood medical and academic area; and g) to engage in such other education and charitable activities described in section 501(c)(3), relating to the longwood medical and academic area and any other location or activity, as the corporation may determine to be appropriate.”

“Transportation management association (longwood tma) purpose: reducing congestion, greenhouse gases, supporting the mbta, walking, biking, and carpooling. As employees come back to the workplace, participation in longwood collective tdm programs has seen a steady increase. These programs support the city's goals of reducing vehicle miles traveled (vmt) and greenhouse gas emissions and include: - gomasscommute: 2,427 employees registered in our gomasscommute online commuting network which has resulted in 29,000 non-single occupancy vehicle (sov) trips, or 101,903 miles traveled, and 35 tons reduction in co2 emissions. - emergency ride home: 654 longwood employees registered in our emergency ride home program. We provided 59 rides from longwood to home in the event of illness/emergency for program participants. - free bicycle tune ups: sponsored 21 bicycle tune up events serving 637 commuters from across the district. - dep reporting: assisted in completing 9-member institution dep rideshare reports; summarizing area-wide commuter program participation and transportation projects. - commutefit: registered 714 participants in the alternative commute program, commutefit. Transportation planning/capital purpose: developing long-term improvements to multi-modal regional access, improving neighborhood safety and access. Involved as stakeholder in town/city/mbta/state planning in the following regional roadway, transit, and access projects: a. Mbta/massdot better bus project/bus network re-design b. Green line d branch accessibility improvements c. Route 9/gateway east bus lane pilot d. Phase 2 tip, boylston street/sears rotary re-design e. City of boston route 39 transit priority corridor f. Mbta/city of boston columbus avenue bus lanes g. City of boston link bus study h. Fenway transportation action plan i. Reconstruction of bowker overpass improving transportation infrastructure - oscar tugo circle safety improvements: the area planning department evaluated power source alternatives for the rectangular rapid flashing beacons (rrfbs) located at the intersection of avenue louis pasteur and longwood avenue. This equipment helps improve pedestrian safety and visibility at these busy crosswalks. - binney st and jimmy fund way safety improvements: the area planning department is working with the city transportation department to improve the stop sign controls at this intersection. Work has begun on the design of an upgrade to a 4-way flashing stop sign at this location to improve visibility and safety. - brookline ave bike improvements: working with the boston transportation department, and the city's public works department, the maintenance brookline avenue bike lanes and flex posts was maintained. With 28 posts installed, including replacement of bent, broken or missing flex posts. - comprehensive audit of longwood wayfinding system. Including directional signage for thousands of patients and visitors. Identified gaps in system, and opportunities to add walk, bike and bus signage. Transportation framework 2.0 goals: to support a data-based, values-driven approach to the district's transportation needs. And to establish a baseline against which to measure future progress. - longwood parking study phase 2: updated phase 1 comprehensive inventory with a spot-check of utilization at on-site parking facilities. Government and community relations goals: donations to local organizations that align with longwood collective's vision, mission, and goals. - community relationship building: worked with or financially contributed to community groups such as: abcd/parker hill summer youth program, friends of the muddy river, friends of ramler park, emerald necklace conservancy, walkboston, mission hill youth collaborative, mission hill main streets program, fenway civic association, fenway community development corporation, mission hill neighborhood services, and roxbury tenants of harvard. Energy/environment/sustainability goals: serve as a venue f”

“Planning operations, city services and construction coordination goals: purchase and manage area-wide assets and public amenities including trash barrels/recycling, benches, and wayfinding signage. Serve as a clearinghouse for district construction projects and provide advance notification to mitigate construction impacts. Conduct snow removal on key corridors and coordinate with members and city on snow removal on public streets. - banners: managed the installation, removal, and repairs of the area-wide banners for su, ec, ti, mca and dfci. - added new banners. Including 42 sets of newly designed streetlight banners and 3 sets of gateway banners, helping direct and welcome visitors to the longwood area. - planning operations: managed the maintenance, repair and installation of the longwood collective assets located throughout the lma including: - 39 big belly trash compactors - 76 metal and wood benches - 28 metal waste/recycling receptacles - 177 wayfinding signs - new benches and additional street furniture at the new outside sites and one of the district's busiest bus stops - installed a soofa digital sign in front of 375 longwood ave; - and two big belly trash compactors at blackfan circle and avenue louis pasteur. - construction impact mitigation: developed and distributed construction project information related to projects such as the beth israel deaconess medical klarman building and simmons university living and learning center construction. Information helped member institutions and employees to plan and mitigate potential emergency vehicle access, patient access and traffic impacts to public (and private) streets. - construction coordination: posted 44 construction and traffic notices, coordinated 14building, utility, and infrastructure projects, held the annual construction coordination kickoff meeting. The projects included the replacement of water mains on binney street and blackfan circle, major facility improvements at bwh, bidmc, dfci, bch, matep, mca and hms and the living and learning center at su. - completed the annual area planning report. - blackfan circle (private street) maintenance management: managed snow removal, maintenance, and repair services for blackfan circle abutters. - emergency city services: patched dozens of potholes on several occasions throughout the lma. - snow removal: cleared snow from the longwood t-stop on chapel street to longwood avenue, as well as along longwood avenue from chapel street to brookline avenue. This is one of the most heavily used pedestrian corridors in the longwood medical and academic area (lma). Also surveyed and reported to city and private plowers the need for snow removal around the lma after each snow event. Open space/beautification programs "outside" placemaking program outside is an annual six-month seasonal placemaking partnership between the longwood collective and four major hospitals (bch, bwh, bidmc, dfci and clsb). The program opens privately owned plazas to patients, visitors, employees, and the public to use for a variety of programs. Longwood collective provides outdoor furniture and other assets and manages a hospitality contract with vendor block by block. The longwood collective also plans, implements, and organizes programs including live music, games, public art, therapy dogs, fitness classes, and a monthly music festival to foster community, improve quality of life for essential workers, students, and visitors; and create a unique neighborhood identity for the longwood area. July - october 2023 - successfully completed the sixth year of the program. - includes 11 sites across the medical campuses. - organized and expanded the program schedule that includes 352 assets (including tables, chairs, umbrellas, signs, game carts, ping pong tables, lawn games, and reading carts), weekly musical performances at 5 locations, 6 art blade displays, hosted yoga and tai chi fitness classes, 17 weeks of dog petting and adoption drive in partnership with”

“Contract service expense- area planning: program service expenses 1,261,707. Management and general expenses 0. Fundraising expenses 0. Total expenses 1,261,707. Contract service expense- parking and transportation services: program service expenses 9,726,682. Management and general expenses 0. Fundraising expenses 0. Total expenses 9,726,682. Contract service expense- operation of office building and attached garage: program service expenses 1,013,558. Management and general expenses 0. Fundraising expenses 0. Total expenses 1,013,558. Contract service expenses- various other: program service expenses 184,100. Management and general expenses 206,511. Fundraising expenses 0. Total expenses 390,611.”

“Gain on investment in subsidiary 44,743.”