The Chestnut Hill School

“The members of the corporation shall be the trustees serving in such office and parents or legal guardians of the children from time to time enrolled as full time students in the school as set forth on the list of families maintained by the school.”

“The trusteeship committee shall determine the number of vacancies on the board of trustees and shall propose a slate of candidates for such vacancies to the board of trustees for approval at least thirty (30) days prior to the date of the annual meeting. Once a slate of proposed trustees is approved by the trustees, the names of the persons so nominated shall be distributed electronically (emailed) to the members of the corporation and to the board not less than fourteen (14) days prior to the date of the annual meeting. Members of the corporation may petition for additional nominations by submitting such petition signed by not fewer than five members and submitted to the secretary not less than seven (7) days prior to the date of the annual meeting. The revised list of all nominations must be mailed to all members of the corporation not less than three (3) days prior to the date of the annual meeting. So long as quorum is present at the annual meeting, a vote by a majority of those either present or represented by proxy shall constitute proper election of candidates for the office of trustee. Once elected, each trustee shall serve from the day following the annual meeting of his/her selection until his/her successor is duly elected.”

“No committees have the authority to act on behalf of the board.”

“The form 990 is shared electronically with the finance committee of the board first for any comments or questions. Once approved, it is shared electronically with the entire board/governing body.”

“Annually, the executive committee distributes conflict of interest statements for all board members to fill out. The secretary collects the statements and reviews all disclosures. The conflict of interest statement states that board members have an ongoing responsibility to disclose any conflicts or suspected conflicts with the president of the board.”

“The board of trustees reviews salary and benefit information obtained through nais and aisne stats online. It determines an appropriate salary (based on the chestnut hill school's budget) for the head of school. The head of school determines all other faculty and staff compensation. These are all determined in the same manner as that used for the head of school. The process described here was last completed in 2025.”

“The school makes its governing documents, conflict of interest policy and financial statements available for public inspection upon request at its business office.”

“The school has not changed its oversight or selection processes during the tax year.”