Maine Mobile Health Program Inc.

“A draft Form 990, including all supplemental forms, is distributed to all Board members approximately one week prior to the scheduled meeting. The Finance Committee meets prior to the Board meeting, reviews the 990, and makes its recommendations to the full Board. Board members then discuss the Committee's recommendation and vote. If approved, either as presented, or as amended based on their discussion, staff is then authorized to submit all forms on its behalf. If not approved, staff resolves problems and resubmits for the next meeting.”

“MMHP has a conflict of interest policy that applies to personnel. MMHP's by-laws include a conflict of interest section for the Board and advisory board members which calls for annual disclosure of potential conflicts. A conflict of interest disclosure form is required to be completed on an annual basis.”

“MMHP'S Board of Directors determines all compensation, including salary adjustments, for the Executive Director. Information is generally provided to Board members for comparable organizations of similar size and operations for comparison and discussion purposes. All issues are discussed at the Board table in the absence of any staff members and voted on for documentation in the Board minutes. All other staff compensation remains the purview of the Executive Director as it falls within the parameters of the agency's annual budget, which is also subject to approval by the Board.”

“Maine Migrant Health Program, as a federally-funded nonprofit corporation, is required to have an annual audit by an outside accounting firm. The audited financial statements and any letters to management, in conjunction with the Federal Financial Report (standard form 425), are subsequently filed with HRSA, and thus available to any public inquiry. In addition, all governing documents, financial statements, and tax returns are available upon request to MMHP's administrative headquarters.”

“MMHP's Board of Directors, with guidance from the Finance Committee and input from management, is responsible for fiscal management of the organization and approval of the selection of an independent accountant.”