Hui Malama Ola Na Oiwi

“Form 990 is submitted to the executive director and board members. The individual board members proceed to review the form 990 individually. There is a discussion of the form 990 at the board meeting and board members proceed to approve form 990 once all areas in question have been discussed and agreed upon.”

“For board of directors: the board of directors conflict of interest policy is reviewed during a board meeting. All members of the board of directors are required to report and sign the board of directors conflict of interest disclosure statement. In the event a director has a potential conflict or fails to disclose a potential conflict, the situation is reviewed by the board, and the board may recommend removal of the director in accordance with the procedures set forth in the agency's bylaws. The conflict of interest policy statement is updated and re-signed annually. For employees: upon job offer, prospective employees are required to notify management of any family relationship that exists within the agency. The executive director reviews the nature of the family relationship and the employment relationship, and if approved, employee signs the agency's conflict of interest disclosure form, and the conflict of interest notification form. The board of directors chair also signs notification form for secondary approval. Related employees are governed by board approved policies.”

“The process of determining the compensation of the executive director included a review and approval by independent persons, comparability data, and contemporaneous substantiation of the deliberation and decision. The organization follows the hawaii state job/pay classification system of classifying positions, including the executive director. Additionally, hr inquired with system executives regarding position descriptions and salaries. These discussions were held in executive board sessions and are documented in board minutes, ensuring transparency and compliance with best practices. The last time this process took place was in january 2024.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”