Associated Students UCLA

“Three decisions of the governing body are subject to approval by another person, the ucla chancellor. These decisions are: 1) changes to the constitution, 2) the 5-year forecast, and 3) the annual budget. Approval of changes to the constitution is explained in the asucla constitution as follows: "any amendment to the constitution is subject to the approval of the chancellor before it can take effect." approval of the 5-year forecast and annual budget is explained in the advance agreement with ucla dated may 31, 1996 as follows: "the 5-year forecast and each subsequent revision shall be subject to the review and written approval of the chancellor or his/her designated representative, prior to implementation. The annual budget and each subsequent revision shall be subject to the review and written approval of the chancellor or his/her designated representative, prior to implementation."”

“The form 990 is prepared by the finance department of the organization, and reviewed by the director of finance prior to review by an outside tax accounting firm. A copy of the form 990 is available to the board.”

“Board of directors are subject to the written conflict of interest policy as outlined in the board constitution and policies which are presented annually to all new and existing board members. For the board of directors, the procedures for addressing any conflict of interest includes, but is not limited to, the following: 1)approval by a committee authorized by the board; 2)ratification by the board at its next meeting by a vote of the majority of the members of the board then in office without counting the vote of the interested member or members. Officers and key employees are required annually to sign the ethical conduct of business & conflict of interest statement confirming that they have read, understood, and agree to adhere to asucla's policy on conflict of interest. By signing this document, they agree that they are aware of no violation of the policy or potential violations by themselves, members of their immediate family, or employees who report to them, and they agree to report any potential future conflicts to asucla. Members of the board of directors are subject to the conflicts of interest requirements set forth in the board's governing documents, including its constitution and board policies. The board's constitution states that if any member or officer of the board, or any member of a committee of the board, proposes to deal with asucla in other than a voluntary relationship, or proposes to engage with asucla in a business activity of any nature, as a result of which any such person may benefit financially, either directly or indirectly, he or she shall fully disclose to the board all material terms such activity and any such financial benefit prior to dealing with asucla or engaging in such activity, and he or she shall refrain from any vote on which such issue is involved. The board's constitution further states that all such transactions shall be governed by the definitions, standards and procedures of the board's "policy on self-dealing transactions and interested members and officers of the board and board committee members". The board's "policy on self-dealing transactions and interested members and officers of the board and board committee members" generally defines a "self-dealing transaction" as any transaction to which asucla is a party and in which one or more of its board members or officers of the board, or board committee members, has a material financial interest. Such a member or officer of the board, or board committee member, is deemed "interested" for purposes of the policy. The policy further states that asucla and an interested member or officer of the board, or board committee member, may enter into a self-dealing transaction only if the facts establish that (1) asucla entered into the transaction for its own benefit; (2) the transaction was fair and reasonable to asucla at the time asucla entered into the transaction; (3) prior to consummating the transaction, the board authorized or approved the transaction in good faith by a vote of a majority of members then in office without counting the vote of the interested member or members, and with knowledge of the material facts concerning the transaction and the member, officer, or committee member's interest in the transaction; and prior to authorizing or approving the transaction, the board considered and in good faith determined after reasonable investigation under the circumstances that asucla could not have obtained a more advantageous arrangement with reasonable effort under the circumstances or asucla in fact could not have obtained a more advantageous arrangement with reasonable effort under the circumstances; or (1) a committee authorized by the board approved the transaction in a manner consistent with the standards set forth above; (2) it was not reasonably practicable to obtain approval of the board prior to entering into the transaction; and (3) the board, after determining in good faith that the condition of subparagraphs (1) and”

“The board appoints a personnel committee, comprised of independent parties that do not have a conflict of interest with respect to the compensation arrangement, which reviews and approves the ceo's level of compensation, and annual raises and bonuses. Because the organization must remain consistent with university guidelines, salaries, bonuses and raises for the ceo are required to adhere to university guidelines.”

“The organization's form 990 and 990-t are available for public inspection upon request.”

“The organization's governing documents and financial statements are available on its own website. The organization's conflict of interest policy is available upon request.”