Project Open Hand

“Professional tax preparers forward the form 990 to the controller and ceo. After reviewing the return, the controller forwards it to the audit committee and the board of directors for their review prior to filing. Also, board members are encouraged to review the form 990 and to forward their questions to the ceo and controller. The controller or professional tax preparers address the questions from the audit committee and the board.”

“Poh's conflict of interest policy is written in the bylaws and the employee handbook. The board and the human resources department regularly monitor and enforce the conflict of interest policy when potential conflicts of interest situations arise. The policies handle conflicts of interest both directly and indirectly in the board governance documents and in the employee handbook. Handbook policies cover all staff, but especially those in leadership and those handling any financial transactions. Under the whistleblower policy, concerns can be brought forward by any person to the human resources director or manager, controller, or ceo and chair, co-chair, or secretary of the board. Externally, to the auditors or any of the regulating authorities. Conflicts are reviewed in connection with human resources, finance, and the executive director, in general the conflicts would be resolved at this level. If not, the board or external partners will be brought in, if necessary. The organization does not allow for family members to supervise one another. In other cases, persons with conflicts of interest would be removed from the decision making process/ function found in conflict or if that is not possible, objective parties would be added to the decision making process.”

“Compensation for the executive director is determined by the board based on the compensation committee recommendations. Compensation for the chief financial officer is determined by the executive director and approved by the board. Compensation for other directors and key employees is determined and approved by the executive director.”

“Audited financial statements are posted on poh's website as soon as they are available. Other documents are available by request for the same period of time set forth in sec. 6104(d).”