Hartnell College Foundation

“"No" has been answered in accordance with the IRS Form 990 instructions, as the filing organization's Executive Director is an employee of Hartnell Community College District, a related party.”

“THE COMPENSATION OF THE OTHER OFFICER IS PAID BY A RELATED party, HARTNELL COMMUNITY COLLEGE DISTRICT. THE FORM 990 INSTRUCTIONS INDICATE WHEN COMPENSATION IS NOT PAID BY THE FILING ORGANIZATION, THIS QUESTION SHOULD BE ANSWERED "NO".”

“The Corporation shall have an Executive Committee with such power and authority as is delegated to it by the Board of Directors and as is authorized by law. The Board of Directors has granted broad authority to the Executive Committee. The Executive Committee consists of the President, all Vice Presidents, Secretary, Treasurer, Past President of the Foundation, and the President of Hartnell, together with no more than six currently sitting Directors at large, to be appointed by the President, making a total of no less than nine and no more than sixteen members of the Executive Committee. A quorum of the Executive Committee shall consist of one-third (1/3) of the committee members. If a quorum exists, a majority of those present may take action. The Executive Committee shall keep regular minutes of its proceedings, cause them to be filed with the Corporate records, and report the same to the Board from time to time as the Board may require.”

“The Finance Committee conducts an initial review for revisions. The complete draft copy of the revised Form 990 is then electronically provided to each Board member. Board members are given the opportunity to respond via email with any changes they wish to see prior to filing with the IRS.”

“Board members and officers are required to review the conflict of interest policy and to disclose interests that could give rise to conflicts annually. In the event such a conflict is disclosed, the remaining board members of the governing board shall vote if a conflict of interest exists. If so, the board shall go through the following process: 1. Exercise due diligence to determine whether the foundation can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest and in the process also ascertain fair market value of the goods or services being/or to be provided by the interested party. The governing board may appoint a disinterested person or committee if necessary to handle this part of the process. 2. Discussion and determination by majority vote of the remaining governing board or committee (if a more advantageous transaction is not possible) of whether the transaction or arrangement is in the foundation's best interest and where the transaction confers an economic benefit on the interested person, whether it exceeds fair market value of the products and services rendered. In conformity with the above determination, the governing board shall make its decision by majority vote whether to enter into the transaction and shall document the basis for its determination. If the governing board has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform and afford the member an opportunity to explain the alleged failure to disclose. If after hearing the member's response and making further investigation as necessary the governing board determines the member has failed to disclose, it shall take appropriate disciplinary and corrective action.”

“Hartnell college foundation makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”