Civic Intelligence

Community and Family Service Agency

990 • Fiscal year 2021 • EIN 94-2277740

Jul 01, 2020 to Jun 30, 2021 • Filed on Feb 27, 2022

Organization Profilewww.westcountyservices.org

View Organization Page

Post Office Box 325Guerneville, CA 95446

(707) 823-1640

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

69th percentile

0.31x

Higher debt load relative to assets than 69% of similar nonprofits.

2021 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2021

Liabilities / Revenue

45th percentile

0.13x

Higher debt load relative to revenue than 45% of similar nonprofits.

2021 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2021

Net Margin

43rd percentile

9.2%

Higher net margin than 43% of similar nonprofits.

2021 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2021

Top Officer Pay

49th percentile

$115,843

Higher top officer pay than 49% of similar nonprofits.

Top officer pay equals 2.0% of source-year revenue.

2021 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2021

Asset Growth

87th percentile

42%

Faster asset growth than 87% of similar nonprofits.

2021 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2020 to 2021

Revenue Growth

88th percentile

97%

Faster revenue growth than 88% of similar nonprofits.

2021 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2020 to 2021

Balance Sheet
Liabilities / Assets69th percentile

Assets

Up

$2,427,016

Up $718,118 (+42%) from 2020

Net Assets

Up

$1,676,597

Up $532,488 (+47%) from 2020

Liabilities

Up

$750,419

Up $185,630 (+33%) from 2020

Revenue And Expenses
Liabilities / Revenue45th percentileNet Margin43rd percentile

Revenue

Up

$5,814,350

Up $2,866,873 (+97%) from 2020

Expenses

Up

$5,281,862

Up $2,306,876 (+78%) from 2020

Net Income

Up

$532,488

Up $559,997 (+2036%) from 2020

Historical Trend

Balance Sheet Trend

Asset Growth87th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$4.0M$3.0M$2.0M$1.0M$0Assets 2011: $1,062,764Liabilities 2011: $241,409Net Assets 2011: $821,3552011Assets 2012: $1,040,459Liabilities 2012: $210,028Net Assets 2012: $830,4312012Assets 2013: $1,644,225Liabilities 2013: $841,180Net Assets 2013: $803,0452013Assets 2014: $1,413,043Liabilities 2014: $941,066Net Assets 2014: $471,9772014Assets 2015: $620,238Liabilities 2015: $309,123Net Assets 2015: $311,1152015Assets 2016: $599,139Liabilities 2016: $268,420Net Assets 2016: $330,7192016Assets 2017: $649,883Liabilities 2017: $224,938Net Assets 2017: $424,9452017Assets 2018: $1,360,574Liabilities 2018: $413,269Net Assets 2018: $947,3052018Assets 2019: $1,494,443Liabilities 2019: $325,825Net Assets 2019: $1,168,6182019Assets 2020: $1,708,898Liabilities 2020: $564,789Net Assets 2020: $1,144,1092020Assets 2021: $2,427,016Liabilities 2021: $750,419Net Assets 2021: $1,676,5972021Assets 2022: $2,211,864Liabilities 2022: $327,258Net Assets 2022: $1,884,6062022Assets 2023: $2,208,583Liabilities 2023: $249,316Net Assets 2023: $1,959,2672023Assets 2024: $3,718,884Liabilities 2024: $622,782Net Assets 2024: $3,096,1022024

Highlighted filing

2021

Assets$2,427,016
Liabilities$750,419
Net Assets$1,676,597
Open 2021 Filing

Operations Trend

Revenue Growth88th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$15M$10M$5.0M$0-$5.0MRevenue 2011: $2,057,913Expenses 2011: $2,074,317Net Income 2011: -$16,4042011Revenue 2012: $2,091,462Expenses 2012: $2,273,730Net Income 2012: -$182,2682012Revenue 2013: $2,287,491Expenses 2013: $2,311,471Net Income 2013: -$23,9802013Revenue 2014: $2,179,958Expenses 2014: $2,506,666Net Income 2014: -$326,7082014Revenue 2015: $1,885,201Expenses 2015: $2,046,063Net Income 2015: -$160,8622015Revenue 2016: $1,540,901Expenses 2016: $1,521,297Net Income 2016: $19,6042016Revenue 2017: $1,565,688Expenses 2017: $1,471,462Net Income 2017: $94,2262017Revenue 2018: $2,528,032Expenses 2018: $2,005,672Net Income 2018: $522,3602018Revenue 2019: $3,520,876Expenses 2019: $3,299,563Net Income 2019: $221,3132019Revenue 2020: $2,947,477Expenses 2020: $2,974,986Net Income 2020: -$27,5092020Revenue 2021: $5,814,350Expenses 2021: $5,281,862Net Income 2021: $532,4882021Revenue 2022: $12,514,763Expenses 2022: $11,795,716Net Income 2022: $719,0472022Revenue 2023: $5,669,138Expenses 2023: $5,594,477Net Income 2023: $74,6612023Revenue 2024: $6,373,219Expenses 2024: $5,227,696Net Income 2024: $1,145,5232024

Highlighted filing

2021

Revenue$5,814,350
Expenses$5,281,862
Net Income$532,488
Open 2021 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2020 to Jun 30, 2021
Signed
Feb 27, 2022
Return Version
2020v4.0
Gross Receipts
$5,819,777
Mission and Program Overview

Mission

We strengthen and empower individuals, families, and communities by providing access to critical social programs to at-risk and vulnerable populations. Through the work of West County Community Services, all youth, adults, families and seniors in Sonoma County are afforded the opportunity to be resilient, informed and resourceful, emotionally well, and self-sufficient.

We strengthen and empower individuals, families, and communities by providing access to critical social programs to at-risk and vulnerable populations.

Balance Sheet Detail
LineBeginningEndChange
Assets
Pledges and Grants Receivable$421,901$804,423▲ $382,522
Cash and Non-Interest-Bearing Accounts$561,049$774,629▲ $213,580
Land, Buildings, and Equipment, Net$455,087$460,370▲ $5,283
Accounts Receivable$250,420$363,841▲ $113,421
Prepaid Expenses and Deferred Charges$15,438$18,750▲ $3,312
Savings and Temporary Cash Investments-$0-
Other Notes and Loans Receivable, Net-$0-
Receivable From Disqualified Prsn-$0-
Receivables From Officers Etc-$0-
Investments Other Securities-$0-
Investments Program Related-$0-
Investments in Publicly Traded Securities-$0-
Intangible Assets-$0-
Inventories for Sale or Use-$0-
Total Assets$1,708,898$2,427,016▲ $718,118
Other Assets Total$5,003$5,003→ $0
Liabilities
Unsecured Notes Loans Payable$327,775$327,775→ $0
Accounts Payable and Accrued Expenses$161,742$247,419▲ $85,677
Deferred Revenue$75,272$175,224▲ $99,952
Other Liabilities-$1-
Total Liabilities$564,789$750,419▲ $185,630
Net Assets / Fund Balance
Net Assets With Donor Restrictions$577,539$1,148,663▲ $571,124
Net Assets Without Donor Restrictions$566,570$527,934▼ $38,636
Total Net Assets Fund Balance$1,144,109$1,676,597▲ $532,488
Total Liabilities and Net Assets / Fund Balance$1,708,898$2,427,016▲ $718,118

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$327,797$424,653$752,450
Equipment$82,680$242,140$324,820
Other Land Buildings$49,893-$49,893
Compensation and Service Providers
Top Officer Pay49th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Tim MillerExecutive DirectorFT$107,557$8,286$115,843

Board Members and Trustees

NameTitle
Debra JohnsonPresident
Clara ElseDirector
Eric PaulDirector
Kiva MirandaDirector
Lynda WilliamsDirector
Mike BernardDirector
Wendy BingnallDirector
William MabryDirector
Dottie RuppertSecretary
Christy PichelTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$5,600,285
Program Service Revenue
$212,907
Investment Income
$505
Other Revenue
$653
All Other Contributions
$352,219
Change in Net Assets
$532,488

Audited Revenue Reconciliation

Revenue per Audited Statements
$5,814,350
Total Revenue per Audited Statements
$5,814,350
Total Revenue per Form 990
$5,814,350
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$3,101,735
Grants and Similar Amounts Paid$1,121,234
Other Expenses$1,058,893
Total Fundraising Expense$62,300
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$2,116,434$334,699$13,220$2,464,353
Grants to Domestic Individuals$1,121,234--$1,121,234
Payroll Taxes$448,953$70,397$2,189$521,539
Occupancy$326,332$39,570-$365,902
Fees for Services Other$163,633$36,440$35,307$235,380
Current Officers, Directors, Trustees, and Key Employees$86,882$17,377$11,584$115,843
Depreciation Depletion$44,611--$44,611
All Other Expenses$38,094$6,295-$44,389
Insurance$28,977$2,398-$31,375
Other Expenses$30,739$44-$30,783
Travel$22,035$94-$22,129
Advertising$4,645$353-$4,998
Total Functional Expenses$4,643,467$576,095$62,300$5,281,862

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$5,281,862
Total Expenses per Audited Statements$5,281,862
Total Expenses per Form 990$5,281,862
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$6,080
Fundraising Direct Expenses$5,427
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Receivables from Disqualified Persons-$0-
Receivables from Officers, Directors, Trustees, and Key Employees-$0-
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Rounding$1
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
No
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Line 11B: Form 990 Review Process

“THe board reviews the return before it is filed.”

Form 990, Part VI, Line 15A: Compensation Review & Approval Process - CEO, Top Management

“WCCS did get comparable data for compensation for CEO and management. The Executive committee reviewed and used the materials in determining compensation. The surveys were from an independent source.”

Form 990, Part VI, Line 19: Other Organization Documents Publicly Available

“No documents available to the public.”

Filing and Contact Details

Filer

Filer Name
West County Community Services
EIN
94-2277740
Phone
7078231640
Address
Post Office Box 325, Guerneville, CA 95446

Signing Officer

Name
Tim Miller
Title
Executive Director
Signed
2022-02-27
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Tim Miller
Formed
1975
Legal Domicile
CA
Voting Board Members
10
Independent Board Members
10
Employees
101
Volunteers
25

Preparer

Firm
Goranson Tax and Consulting Inc
Address
717 College Ave First Floor, Santa Rosa, CA 95404
Preparer
Blake Gunter
Phone
7075421256
Supplemental Narrative

Additional Explanations

Form 990, Part III, Line 2: New Services

“WCCS manages an Emergency Rental Assistance Program (ERAP) focused on paying utility and rental assistance for Sonoma County residents unable to make payments, or landlords unable to receive rent due to COVID-19. ERAP funds come to Sonoma County from the State of California and WCCS is one of 10 Sonoma County non-profits managing these funds. WCCS manages a substantial peer behavioral health program, employing more than twenty full and part-time staff with mental health challenges who assist walk-in clients working on their own mental health recovery. WCCS now manages four peer behavioral health sites.”

Form 990, Part III, Line 4D: Other Program Services Description

“OTHER PROGRAM SERVICES 4: WCCS manages a substantial peer behavioral health program, employing more than twenty full and part-time staff with mental health challenges who assist walk-in clients working on their own mental health recovery. WCCS now manages four peer behavioral health sites. OTHER PROGRAM SERVICES 5: Since 1986, the Russian River Senior Resource Center has been the serving seniors living in Russian River communities. Its mission is to empower seniors to live independently by strengthening their family network. Many of these seniors are physically isolated from services they need to help them stay in their homes. The Center provides life-sustaining and life-enriching services that assist seniors in living productive, independent and meaningful lives. OTHER PROGRAM SERVICES 6: The Russian River Empowerment Center in Monte Rio is a peer-operated, self-help drop-in center for people who identify as having mental health challenges. The Center offers various groups, field trips, workshops, volunteer opportunities and resource referrals.All other programs: WCCS provides a variety of other programs designed to serve west Sonoma county OTHER PROGRAM SERVICES 7: Mental Health Counseling & Prevention Programs: WCCS Counseling and prevention programs span all ages and a variety of community needs. We offer school-based programs designed to help at-risk youth deal with substance abuse and mental health challenges. We provide mental health counselors to school districts all over West County. We organize community coalitions to address serious issues like underage drinking, substance abuse, and juvenile delinquency. We partner with multiple county agencies to provide intervention programs for youth who need support on their path to adulthood. We operate a "best-practice" consumer-run and consumer-designed mental health drop-in center for individuals with serious and persistent mental illness.”

Financial Statement Notes

Part X : FIN48 Footnote

“The Agency is exempt from Federal and State Income taxes under Internal Revenue Code Section 501(c)(3) and California Franchise Tax Board Code Section 23701d. Therefore, no provision for income taxes has been made in the accompanying financial statements. In addition, the Internal Revenue Service has determined the Agency is not a private foundation within the meaning of Section 509(a) of the Internal Revenue Code.Management of the Agency considers the likelihood of changes by taxing authorities in its filed tax returns and recognizes a liability for or discloses potential significant changes if management believes it is more likely than not for a change to occur, including changes to the Agencys status as a not-for-profit entity. Management believes the Agency met the requirements to maintain its tax-exempt status and has no income subject to unrelated business income tax. The Agencys tax returns for the past three years are subject to examination by tax authorities, and may change upon examination.”

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IRS990/Form990PartVIISectionAGrp/TitleTxt4President
IRS990/Form990PartVIISectionAGrp/TitleTxt5Treasurer
IRS990/Form990PartVIISectionAGrp/TitleTxt6Director
IRS990/Form990PartVIISectionAGrp/TitleTxt7Director
IRS990/Form990PartVIISectionAGrp/TitleTxt8Secretary
IRS990/Form990PartVIISectionAGrp/TitleTxt9Director
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IRS990/MissionDesc0We strengthen and empower individuals, families, and communities by providing access to critical social programs to at-risk and vulnerable populations. Through the work of West County Community Services, all youth, adults, families and seniors in Sonoma County are afforded the opportunity to be resilient, informed and resourceful, emotionally well, and self-sufficient.
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IRS990/OccupancyGrp/TotalAmt0365902
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IRS990/OperateHospitalInd0false
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IRS990/OtherExpensesGrp/Desc0supplies and equipment
IRS990/OtherExpensesGrp/Desc1Miscellaneous
IRS990/OtherExpensesGrp/Desc2telephone
IRS990/OtherExpensesGrp/Desc3repairs and maintenance
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IRS990/OtherExpensesGrp/ManagementAndGeneralAmt147826
IRS990/OtherExpensesGrp/ManagementAndGeneralAmt29395
IRS990/OtherExpensesGrp/ManagementAndGeneralAmt344
IRS990/OtherExpensesGrp/ProgramServicesAmt0108880
IRS990/OtherExpensesGrp/ProgramServicesAmt166431
IRS990/OtherExpensesGrp/ProgramServicesAmt235587
IRS990/OtherExpensesGrp/ProgramServicesAmt330739
IRS990/OtherExpensesGrp/TotalAmt0120087
IRS990/OtherExpensesGrp/TotalAmt1114257
IRS990/OtherExpensesGrp/TotalAmt244982
IRS990/OtherExpensesGrp/TotalAmt330783
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IRS990/OtherRevenueTotalAmt00
IRS990/OtherSalariesAndWagesGrp/FundraisingAmt013220
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IRS990/OtherSalariesAndWagesGrp/ProgramServicesAmt02116434
IRS990/OtherSalariesAndWagesGrp/TotalAmt02464353
IRS990/OthNotesLoansReceivableNetGrp/EOYAmt00
IRS990/PartialLiquidationInd0false
IRS990/PaymentsToAffiliatesGrp/TotalAmt00
IRS990/PayPremiumsPrsnlBnftCntrctInd0false
IRS990/PayrollTaxesGrp/FundraisingAmt02189
IRS990/PayrollTaxesGrp/ManagementAndGeneralAmt070397
IRS990/PayrollTaxesGrp/ProgramServicesAmt0448953
IRS990/PayrollTaxesGrp/TotalAmt0521539
IRS990/PensionPlanContributionsGrp/TotalAmt00
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IRS990/PoliticalCampaignActyInd0false
IRS990/PrepaidExpensesDefrdChargesGrp/BOYAmt015438
IRS990/PrepaidExpensesDefrdChargesGrp/EOYAmt018750
IRS990/PrincipalOfficerNm0Tim Miller
IRS990/ProfessionalFundraisingInd0false
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IRS990/ProgramServiceRevenueGrp/Desc1Program fees
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IRS990/ProgramServiceRevenueGrp/TotalRevenueColumnAmt010293
IRS990/ProgramServiceRevenueGrp/TotalRevenueColumnAmt1202614
IRS990/ProgSrvcAccomActy2Grp/Desc0WCCS manages a substantial peer behavioral health program, employing more than twenty full and part-time staff with mental health challenges who assist walk-in clients working on their own mental health recovery. WCCS now manages four peer behavioral health sites.
IRS990/ProgSrvcAccomActy3Grp/Desc0Since 1986, the Russian River Senior Resource Center has been the serving seniors living in Russian River communities. Its mission is to empower seniors to live independently by strengthening their family network. Many of these seniors are physically isolated from services they need to help them stay in their homes. The Center provides life-sustaining and life-enriching services that assist seniors in living productive, independent and meaningful lives.
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IRS990/PYOtherRevenueAmt063687
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IRS990/PYSalariesCompEmpBnftPaidAmt01947164
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IRS990/PYTotalRevenueAmt02947477
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IRS990/RcvFndsToPayPrsnlBnftCntrctInd0false
IRS990/ReceivablesFromOfficersEtcGrp/EOYAmt00
IRS990/ReconcilationRevenueExpnssAmt0532488
IRS990/RegularMonitoringEnfrcInd0false
IRS990/RelatedEntityInd0false
IRS990/RelatedOrganizationCtrlEntInd0false
IRS990/ReportInvestmentsOtherSecInd0false
IRS990/ReportLandBuildingEquipmentInd0true
IRS990/ReportOtherAssetsInd0false
IRS990/ReportOtherLiabilitiesInd0true
IRS990/ReportProgramRelatedInvstInd0false
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IRS990/RoyaltiesRevenueGrp/TotalRevenueColumnAmt00
IRS990/SavingsAndTempCashInvstGrp/EOYAmt00
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IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearAmt05358594
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus1YearAmt02668152
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus2YearsAmt03261785
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus3YearsAmt02279031
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus4YearsAmt01432540
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/TotalAmt015000102
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IRS990ScheduleA/GrossInvestmentIncome509Grp/CurrentTaxYearMinus2YearsAmt0272
IRS990ScheduleA/GrossInvestmentIncome509Grp/CurrentTaxYearMinus3YearsAmt0205
IRS990ScheduleA/GrossInvestmentIncome509Grp/CurrentTaxYearMinus4YearsAmt088
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IRS990ScheduleA/GrossReceiptsAdmissionsGrp/CurrentTaxYearMinus2YearsAmt0179029
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IRS990ScheduleD/EquipmentGrp/BookValueAmt082680
IRS990ScheduleD/EquipmentGrp/DepreciationAmt0242140

Document Assets

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Filings

Displayed year

2021 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$2,427,016
Liabilities
$750,419
Net assets
$1,676,597
Revenue
$5,814,350
Expenses
$5,281,862
Net income
$532,488
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$3.72$0.62$3.10$6.37$5.23$1.15
2023Detailed filing. Detailed filing data is available for this year.$2.21$0.25$1.96$5.67$5.59$0.07
2022Detailed filing. Detailed filing data is available for this year.$2.21$0.33$1.88$12.5$11.8$0.72
2021Detailed filing. Detailed filing data is available for this year.$2.43$0.75$1.68$5.81$5.28$0.53
2020Detailed filing. Detailed filing data is available for this year.$1.71$0.56$1.14$2.95$2.97$0.03
2019Detailed filing. Detailed filing data is available for this year.$1.49$0.33$1.17$3.52$3.30$0.22
2018Detailed filing. Detailed filing data is available for this year.$1.36$0.41$0.95$2.53$2.01$0.52
2017Detailed filing. Detailed filing data is available for this year.$0.65$0.22$0.42$1.57$1.47$0.09
2016Detailed filing. Detailed filing data is available for this year.$0.60$0.27$0.33$1.54$1.52$0.02
2015Detailed filing. Detailed filing data is available for this year.$0.62$0.31$0.31$1.89$2.05$0.16
2014Summary only. Only limited summary data is available for this year.$1.41$0.94$0.47$2.18$2.51$0.33
2013Summary only. Only limited summary data is available for this year.$1.64$0.84$0.80$2.29$2.31$0.02
2012Summary only. Only limited summary data is available for this year.$1.04$0.21$0.83$2.09$2.27$0.18
2011Summary only. Only limited summary data is available for this year.$1.06$0.24$0.82$2.06$2.07$0.02