Avenidas

“The board of directors has delegated responsibility for review of form 990 to the audit committee of the board; such committee does review the return before it is filed. Form 990 is sent to all board members via email before filing. Questions from the board or committee are responded to via email or in meetings.”

“Avenidas encourages the active involvement of its directors, officers, and employees in the community. In order to deal openly and fairly with actual and potential conflicts of interest or the appearance of such conflicts as a consequence of this involvement, avenidas has adopted a conflict of interest policy. Conflict of interest compliance is reviewed annually at a board meeting. Board members and employees with substantial influence over avenidas are annually required to sign the organization's "annual affirmation and disclosure statement." the policy dictates a duty to disclose conflicts of interest. Each employee shall disclose to the chief executive officer all material facts regarding the affiliation of such employee with any person with whom avenidas is considering entering into a transaction. The employee shall make that disclosure promptly upon learning of the link between that person and transaction. The chief executive officer and any other person with substantial influence over avenidas shall disclose to the board all material facts regarding his or her affiliation with any person with whom avenidas is considering entering into a transaction. The chief executive officer or person with substantial influence shall make that disclosure promptly upon learning of the link between that person and the transaction. If there is a question as to whether the employee has substantial influence over avenidas, the chief executive officer shall present this issue to the board of directors, and the board shall resolve the matter. The ceo determines a conflict of interest with regard to an employee without substantial influence over avenidas; the board determines if a conflict of interest exists with regard to the ceo or an employee with substantial influence over avenidas; the remaining board members determine if a conflict of interest exists with regard to a board member. At any meeting of the board at which a transaction involving an affiliated person will be considered, a director shall disclose to the members of the board all material facts regarding the director's affiliation with any person with whom the board is considering entering into any transaction. After an affiliation disclosure by a board member, the board member shall leave the meeting while the implications of the affiliation are considered and voted upon. The remaining board members shall determine if a conflict of interest exists. To ensure that avenidas operates in a manner consistent with its charitable purposes and its status as an organization exempt from federal income tax, the board shall authorize and oversee a periodic review of the administration of this conflict of interest policy. The review may be written or oral. The review shall consider the level of compliance with the policy, the continuing suitability of the policy, and whether the policy should be modified and improved.”

“The board of directors typically reviews the compensation of the ceo and cfo annually. As part of these reviews, the board examines published market data of comparable nonprofits in the organization's geographic area. After soliciting input from the board and key staff members, the board chair writes and presents a review of the ceo's performance and makes a recommendation to the board regarding any proposed changes to the ceo's compensation. After discussion, the board votes to approve the final salary action for the ceo. The two most recent reviews of the ceo's compensation took place in september 2019 and july 2020. Commencing in october 2020, the ceo position was filled by an acting ceo following the unexpected departure of the ceo. The acting ceo's salary was established by negotiation with the board. Although the normal review process for the ceo would have occurred in june and july 2021, due to the imminent arrival of a new ceo, the board determined that the acting ceo's salary would continue at the same level until the arrival of the new ceo in september 2021 and did not perform a comprehensive review. The ceo reviews the cfo's performance and makes a recommendation to the board regarding any proposed changes to the cfo's compensation. After discussion, the board votes to approve the final salary action for the cfo. The two most recent reviews of the cfo's compensation took place in september 2020 and 2021.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request for the same period of time set forth in sec. 6104(d).”

“Volunteer opportunities were limited during the pandemic for fy20-21 by board and county directives which required some programs to stop, some to take a hiatus, some to be done virtually, and some to continue in a hybrid/changed format. Some volunteer jobs are also seasonal. Though our numbers are lower than normal due to the pandemic, we still had a considerable amount of work performed by 203 volunteers who provided 6,766 hours of volunteer work to the community over the fy20-21 year: 655 hours were spent doing friendly/check in calls; 617 hours providing much needed grocery, prescription and other deliveries for isolated seniors sheltering in place and unable to safely shop on their own (this was performed by staff and volunteers who normally provided rides for door to door; 535 hours were dedicated to ppe donations, inventory and distribution to senior and homeless facilities when supply chains were unavailable (over 150,000 masks, gloves, face shields, etc. Distributed); 1,691 volunteer hours were spent providing many of the classes and activities listed above at 450 bryant and cubberley for the lifelong learning and leisure and avenidas chinese community center, respectively; avenidas village had active committees, delivery of services and other activities to keep members busy, totaling 1,612 hours; pen pal projects took place with our lgbtq rainbow collective and early literacy programs, while zoom served both programs to facilitate reading with children and social groups and presentations of various topics totaling 810 hours; the board dedicated above and beyond the norm with 530 hours and senior planet tutors and teachers supplied 316 volunteer hours with innovative workshops, one on one tutorials and large classes listed above.”