Avenidas

“The board of directors has delegated responsibility for review of form 990 to the audit committee of the board; such committee does review the return before it is filed. Form 990 is sent to all board members via email before filing. Questions from the board or committee are responded to via email or in meetings.”

“Conflict of interest compliance is reviewed annually at a board meeting. Board members and employees with substantial influence over avenidas are required to sign the organization's "conflict of interest and disclosure statement" annually. Any disclosed events, transactions, arrangements or other situations deemed to be potentially a conflict of interest are discussed with the full board and voted on as necessary. Determining whether a conflict of interest exists: the president & ceo determines a conflict of interest with regard to an employee without substantial influence over avenidas; the board determines if a conflict of interest exists with regard to the president & ceo or an employee with substantial influence over avenidas; the remaining board members determine if a conflict of interest exists with regard to a board member. With regard to an employee without substantial influence over avenidas, the president & ceo shall determine whether a conflict of interest exists. With regard to the president & ceo, or an employee with substantial influence over avenidas, the board shall determine if a conflict of interest exists. If there is a question as to whether an employee has substantial influence over avenidas, the president & ceo shall present this issue to the board of directors, and the board shall resolve the matter. After an affiliation disclosure by a board member, the board member shall leave the meeting while the implications of the affiliation are considered and voted upon. The remaining board members shall determine if a conflict of interest exists.”

“The board of directors reviews the compensation of the ceo and cfo annually. As part of these reviews, the board examines published market data of comparable nonprofits in the organization's geographic area. The ceo reviews the cfo's performance and makes a recommendation to the board regarding any proposed changes to the cfo's compensation. After discussion, the board votes to approve the final salary action for the cfo. The two most recent reviews of the cfo's compensation took place in july 2019 and september 2020. After soliciting input from the board and staff, the board chair writes and presents a review of the ceo's performance and makes a recommendation to the board regarding any proposed changes to the ceo's compensation. After discussion, the board votes to approve the final salary action for the ceo. The two most recent reviews of the ceo's compensation took place in september 2019 and september 2020.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request for the same period of time set forth in sec. 6104(d).”

“In the first quarter of fy20, avenidas volunteers provided services to our programs in the following ways: tutoring in reading for school age children (avenidas early literacy program), tech tutoring for seniors (senior planet at avenidas), teaching lifelong learning classes, exercise classes and running groups (fitness or social) at all three center sites: arkc, cubberley and 450 bryant, administrative support for staff, volunteering for fundraising events, providing activities at our adult day health program and our chinese community center (accc), tax preparation (aarp), flower delivery to facilities (avenidas blooms), being medpal advocates (avenidas village) checking in calls, serving on committees and the board and event volunteering for avenidas fundraising and community engagement efforts. The door to door program provided transportation to homebound seniors. After march 13, 2020, some of the programs above were put on hold due to the covid-19 pandemic and the door to door program pivoted to provide: grocery and prescription delivery, friendly outreach calls and distribution of personal protective equipment (ppe) like masks, face shields, gloves and gowns to senior facilities. Volunteers helped staff with these activities. Transportation was scheduled with lyft; no rides were provided by volunteer drivers during this time. The changes followed county and agency guidelines.”

“On march 11, 2020, the world health organization publicly characterized covid-19 as a pandemic. Many federal, state and local governmental agencies have declared a state of emergency and issued a variety of recommendations impacting travel, group gatherings, etc. As a result, this has significantly impacted the avenidas' operations in many ways. Avenidas physically closed its two community centers to the public at 450 bryant street and at the cubberley community center on march 12th. The avenidas rose kleiner center suspended adult day health care group services and closed its center at 270 escuela in mountain view on march 13th. Handyman services, door-to-door volunteer client transportation, early literacy program, avenidas blooms; and several ancillary personal health services were suspended while other programming went 100% remote. Remote services include zoom classes, mailings, phone calls, grocery shopping, and health monitoring. Program managers initially met twice per week to review participant needs and identified ways to address those needs. Currently, the program managers meet weekly. Since our temporary in-center closure, we have added grocery delivery to frail seniors, social and birthday calls, increased caregiver support, and have approved emergency funding to in-home personal care needs. Our enrichment centers at 450 bryant and cubberley locations have over 30 on-line classes offered per semester. Our village program is responding to their seniors aging in place by providing needed support for home repair, grocery shopping, and social support. Our volunteer program and door to door program has expanded service to deliver groceries, ppe, arrange transportation. The care partners program is providing education, crisis and care management, and caregiver support to avenidas members and family caregivers. Our rose kleiner center in mountain view, an adult day health care program, is making social and telehealth calls, sending activity packets, providing caregiver support, and has several zoom activities and exercise sessions each week. We are proud of the operations team pivoting so quickly to identify and meet the needs of the community and our participants. We will continue to meet these needs as we continue our planning for reopening our centers, hopefully in late spring 2021.”