Oregon Physical Therapy Association

“The management company, Update Management, Inc., provides general office and administrative services for the association, as directed by the governing body, including: an association office, communications, financial services, meeting and event planning, membership management, support to the Board of Directors and committees, and other management services as needed. No current or former directors, officers, trustees, key employees or highest compensated employees were compensated by the management company during the tax year.”

“The 2013 bylaw amendments were approved by the membership and our national association to improve efficiency of communication within our leadership and members, and to provide ample opportunity for members to be involved in the leadership of our association.The substantive bylaw changes are:-The time frame for the regular and annual meetings was changed to create flexibility depending on the needs of the membership.-The board structure and terms were amended. Committee chairs are no longer required to be board members. The board consists of elected directors and officers. Each position will serve a one-year term and shall serve no more than three consecutive terms in the same office. Office terms will begin January 1 and expire December 31 of the same year.-The standing committees will include Finance, Ethics, Executive, and Nominating. Special committees, subcommittees, and/or task forces may be formed on an as needed basis by the President with board of director approval.-Delegate terms were changed to one year terms in line with all other elected positions, and no term limits were set.-General election guidelines were expanded to include electronic media to inform membership of candidates, and to also provide an electronic means to vote for candidates.”

“The OPTA is organized as a not-for-profit professional association with an elected Board of Directors that serves as the governing body, as well as voting members who have approval and input into significant decisions of the governing body.”

“OPTA PT and PTA members have voting rights to elect members of the Board of Directors and to make amendments to the association's bylaws. The bylaws can be amended by a two-thirds vote of the membership, unless the change is merely an editorial change, in which case the members will be notified that the amendments have been made. All members also have input into the association's activities via the Board of Directors.”

“Prior to the Board of Directors receiving a copy of the Form 990, the accountant and management company conducted a review of the document to verify the accuracy of its contents. The Board of Directors then receives a copy of the complete Form 990 along with a summation of it, before it is filed with the IRS. The Board is given time to review the document and ask questions or clarify information. After the review is complete, the accountant is then instructed to file the Form 990 with the IRS.”

“OPTA's Conflict of Interest Policy covers the Board of Directors, officers, and staff. Persons covered by this policy review it annually and are required to disclose potential conflicts to the President. The President then follows the guidelines in the policy to determine the next steps including, but not limited to, disclosure to the board, recusal from discussions and/or decisions, and resignation. In addition, the association's staff will monitor proposed or ongoing transactions for conflicts of interest and disclose them with the President of the Board of Directors in order to deal with potential or actual conflicts, whether discovered before or after the transaction has occurred.”

“OPTA makes copies of our governing documents (Articles of Incorporation, Bylaws, and Policies--including the Conflict of Interest policy), Form 990, and any other legally required documents, available for public inspection by request in person at the association office or in writing.”