Essential Impact Inc.

“The form 990 is prepared by an independent accounting firm and is then reviewed by management. The form 990 is sent to the board of directors for review and approval prior to filing the return. 1. Preparation: the external accountng firm, with the assistance of the organizaton's finance team, prepares a draft of form 990, including related schedules. 2. Internal review: management reviews the draft for accuracy and completeness. 3. Distribution: a complete draft form 990, including related schedules, is emailed to the board of directors at least a month before the filing deadline. 4. Board review: the board members review and provide feedback or request changes. 5. Revisions: the finance team/external accounting firm revises the draft based on board feedback. 6. Final approval: the revised form 990 is sent to the board for final approval. Approval is documented in the board meeting minutes. 7. Filing: the final form 990 is filed with the irs once approved by the board.”

“The organization reviews and assesses its implementation of controls and policies periodically throughout the year during quarterly board meetings. A. An interested person shall disclose to the governing board or committee, and may make a presentation at a governing board or committee meeting in respect of, the applicable financial interest and all relevant material facts. After any such presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. B. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. C. After exercising due diligence that it determines to be reasonable, the governing board or committee shall determine whether the organization can obtain, with reasonable efforts, a substantially similar or more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. If the governing board or committee determines that a substantially similar or more advantageous transaction or arrangement is reasonably possible under circumstances not producing a conflict of interest, then the governing board or committee shall not permit the organization to enter into the arrangement or transaction giving rise to the potential conflict of interest. D. If a substantially similar or more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, then the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the best interest of the organization, for its own benefit, and whether such transaction or arrangement is fair and reasonable to the organization. If the governing board or committee determines that such transaction or arrangement is in the best interest of the organization, for its own benefit, and is fair and reasonable to the organization, then the governing board or committee may determine to cause the organization to consummate such transaction or arrangement. If the governing board or committee determines that such transaction or arrangement is not in the best interest of the organization, for its own benefit, or is not fair or reasonable to the organization, then the governing board or committee shall determine to cause the organization not to consummate such transaction or arrangement.”

“Compensation for the ceo and cto is reviewed and approved by board members who do not have any conflicts of interest. The ceo and cto will not participate in discussions or decisions about their own compensation. Any potential conflicts must be disclosed upfront to ensure an impartial decision-making process. The board compares compensation data from similar nonprofits in terms of mission, size and location to determine a fair compensation for the ceo and cto. Publicly available salary data and surveys of comparable organizations are used to gather this information. All discussions and decisions related to the compensation of the ceo and cto are recorded in the meeting minutes. These documents are kept on file for reference based on the organization's document retention policy. The date of the last compensation review was december 2024.”

“The organization makes its governing documents, conflict of interest policy and financial statements available upon request.”