Solutions to Essentials

“Form 990 Review Process Initial Preparation Gather financial records (income, expenses, grants, donations, payroll, etc.) and ensure they match the bookkeeping system. Confirm all board members, key staff, and governance policies are current. First Review (Preparer's Draft) One team member prepares the draft Form 990. The preparer checks for math accuracy, consistency with prior years, and that all schedules required are included. Peer Review A second team member reviews the draft line by line. Focus on verifying totals, cross-references between schedules, and ensuring narrative sections (mission, accomplishments, program service achievements) are clear and accurate. Leadership Review Executive Director or Treasurer reviews for accuracy, transparency, and alignment with the organization's operations. Confirms disclosures about governance, policies, and compensation are correct. Board Review The draft Form 990 is shared with the board of directors before filing. The board has the opportunity to ask questions and suggest corrections. Final Check & Filing Confirm that all attachments and signatures are included. File electronically before the deadline and keep a copy for records.”

“The organization's governing documents, conflict of interest policy, and financial statements are made available to the public upon request. Individuals may contact the organization in writing, by phone, or by email to request copies, which are provided promptly in accordance with IRS public disclosure requirements.”