Island Conservation

“The organization's governing body delegated authority to act on its behalf to an executive committee which includes the following members 1)david hartwell, board chair 2)angus parker, vice chair 3) richard mccombs, treasurer 4) stephanie mcauliffe, secretary of the board 5)john dawson, director 6) mike sweeney, director. The committee has and may exercise the powers of the board in the management of the business and affairs of the corporation and may authorize the seal of the corporation to be affixed to all papers which may require it. The executive committee also has the power of general supervision, management and control of the business of the corporation and over its several officers.”

“Executive director and chief financial officer/controller review the first draft of form 990 and request revisions as appropriate. Chief financial officer provide the second draft of form 990 to all board members including finance committee and treasurer. Board members review and provide comments regarding concerns or issues. Finance committee, chief financial officer and board members meet to review the final draft of form 990. Finance committee votes to recommend approval of final 990. Board votes to approve 990.”

“Annually, each october the conflict of interest policy is distributed to board and staff, and any potential conflicts are reported. Following full disclosure of a possible conflict of interest, the board of directors shall determine whether a conflict of interest exists and, if so the board shall vote to authorize or reject the transaction or take any other action deemed necessary to address the conflict and protect island conservation's best interests. Both votes shall be by a majority vote without counting the vote of any interested director, even if the disinterested directors are less than a quorum provided that at least one consenting director is disinterested. Any action taken shall be reflected in the official minutes of island conservation. An interested board member, officer, or staff member shall not participate in any discussion or debate of the board of directors, or of any committee or subcommittee thereof in which the subject of discussion is a contract, transaction, or situation in which there may be a perceived or actual conflict of interest. However, she or he may be present to provide clarifying information in such a discussion or debate unless objected to by any present board or committee member. Anyone in a position to make decisions about spending island conservations resources (i.e., transactions such as purchases contracts) - who also stands to benefit from that decision - has a duty to disclose that conflict as soon as it arises (or becomes apparent); she or he should not participate in any final decisions.”

“Island conservation periodically obtains relevant market data to ensure that compensation decisions are consistent with average market conditions. Island conservation maintains job grade levels and assigns compensation ranges to each grade level based on the market data. Each position is assigned a grade level based on factors such as the amount of supervision required, the skills and variety of skills required, the level of original thinking required and the responsibility level of the position. Annually in the april time frame compensation is assessed against the market data within the constraints of the grade level salary ranges and each employee's personal performance compared to their peers and the expectations of the role. The executive committee will make a recommendation on any salary adjustment for the ceo to the full board.”

“The organization's governing documents, conflict of interest policy, and financial statements are available to the public upon request.”