Washington Physicians Health Program

“The approval of a new board member is controlled by the washington state medical association. The board nominates a person for the board, and the washington state medical association's executive committee confirms the decision. The washington state medical association's executive committee may also remove board member's at any time.”

“Amendments to the bylaws require approval from the executive committee of the washington state medical association.”

“Prior to filing, the completed form 990 was distributed to each board member for review, comments, or questions.”

“Board members review the conflict of interest policy annually including examples of conflicts of interest. Board members are required to disclose any direct or indirect financial or personal interests that pose potential conflicts of interest and sign a conflict of interest statement annually. The signed conflict of interest forms are scanned, filed and stored in accordance with wphp's record retention policy. Completed and signed conflict of interest questionnaires are reviewed by the executive director and/or the executive medical director for disclosed actual or potential conflicts of interest. New actual or potential conflicts are not deferred to annual disclosure process but rather reported to the executive director and/or the executive medical director as soon as they are identified. The executive director and/or executive medical director disclose all identified actual or potential conflict of interests to the wphp board chair. The executive medical director and executive director evaluate charitable giving and other types of financial assistance offered by commercial interests on a case by case basis for potential conflict of interest issues. Typically, such giving will be directed to the named scholarship funds at wphp created to assist participants and their families. Any questions about the application of this policy are brought to the attention of the executive director or the executive medical director.”

“The compensation of the executive director and executive medical director is determined from information complied by an independent compensation consultant. This information is updated annually. From these updates, the board sets and approves executive compensation for the following year. The process described here was last completed in 2023.”

“Requests for the governing documents, conflict of interest policy and financial statements are evaluated on a case by case basis.”

“The organization's process for selecting an independent auditor and for overseeing the financial statement audit did not change during the year.”