Martha and Mary Lutheran Services

“The executive committee is composed of the president, vice president and secretary. The executive committee meets upon call for the purpose of performing business that cannot wait for the action of the board, and to consult with or assist the ceo and/or administrator in the performance of their respective duties. Any action of the executive committee is reported for ratification at the next meeting of trustees and, if indicated, may be reported sooner by mail. Two members of the committee constitute a quorum.”

“All management functions are performed by martha and mary lutheran services.”

“Ebenezer services is a subsidiary of martha and mary lutheran services (mmls). While mmls is not defined as a member or stockholder in the organizational documents, mmls "has the right to participate" in the governance of ebenezer services and as a result is considered a "member" for purposes of this question.”

“Martha and mary lutheran services, as the parent corporation, elects all trustees.”

“Ebenezer services is a subsidiary of martha and mary lutheran services. There are defined "substantial issues" that must be approved by the parent corporation. These "substantial issues" include: a) acquisition or sale of real property, b) corporate borrowing that is or will be secured by a mortgage, deed of trust, or other encumbrance on corporate real property, c) dissolving the corporation, or d) sale of all or substantially all of the corporation's assets.”

“Management reviewed the form 990 prior to the completed form being submitted to the board. A subcommittee of the board undertook a specific review of the form 990 and provided its recommendation for approval to the entire board. The form 990 was approved by the board prior to submission to the irs.”

“The organization has not established a conflict of interest policy of its own. However, it has adopted the conflict of interest policy of its parent organization, martha and mary lutheran services (mmls). The mmls conflict of interest policy is as follows: each year and upon selection to the board, all trustees and employee officers are required to complete a form stating that they understand the policy and that there has been no contravention of the policy by themselves or family during the year, or if there was a conflict, it was fully disclosed at the time. In the case of a conflict, trustees will recuse themselves. Trustees and all employees, including employee officers, are required to report any potential conflicts of interest whenever they arise. The governance committee determines whether conflicts exist and reviews actual conflicts of interest to determine appropriate actions. Also, each year prior to the preparation of the form 990, all trustees and employee officers who served during the year are provided with a questionnaire specifically tailored to the requirements of form 990.”

“The filing organization does not provide a salary to the ceo. Instead, the ceo receives compensation from the parent organization, martha and mary lutheran services (mmls). The board personnel committee for mmls sets the compensation package for the ceo utilizing compensation benchmarks and additional parameters related to the constraints of board-approved budget guidelines. Mmls sets and pays the compensation for the chief financial officer. The ceo and hr director use benchmarks from leadingage washington to establish a starting wage and determine a fair and equitable wage range for our chief financial officer position within martha and mary. The board president reviews and signs off on any additional wage increases for the chief financial officer position beyond the starting wage. This past year the entire board also reviewed the wages of compensation and a rough draft of performance management methodology for all key positions including the chief financial officer.”

“Our financial information is published in our annual report and is distributed to our supporters and the greater community. Audited financial statements, governing documents and conflict of interest policy are not generally available to the public.”