Koa Foundation Inc.

“1a: As of the end of the tax year the organizations governing body consists of two voting board members and five additional non-voting board members. The non-voting members serve in an advisory capacity and support the organizations mission without participating in official governance decisions. There are family relationships among some of the board members: one voting board members wife daughter and mother as well as the other voting members wife are all non-voting members. Although these non-voting members participate in board discussions they do not hold voting rights nor do they influence the decision-making authority of the two voting members. This structure ensures that governance decisions remain the responsibility of the two independent voting members maintaining an effective separation between advisory input and official board actions.”

“The organization has family relationships among board members. One of the voting board members has a wife daughter and mother serving as non-voting board members and the other voting board members wife is also a non-voting board member. These family members serve in non-voting advisory roles supporting the organizations mission without any decision-making authority. The organization has implemented policies to address potential conflicts of interest ensuring that governance decisions remain independent and focused on the best interests of the nonprofit. These policies help maintain transparency and uphold the integrity of board decisions despite the familial ties.”

“The organization conducts an internal review and approval of Form 990 before submission. The form is first reviewed by key members of the board and relevant staff to ensure accuracy and completeness. Once the review is completed and approved a copy of the final submission is saved in our corporate file share which is accessible to all board members and key personnel through our intranet portal. This process ensures transparency accountability and that the governing body is informed of the content of Form 990 prior to filing.”

“The organization enforces its conflict of interest COI policy through regular board reviews and requires all board members to sign the COI policy annually confirming their understanding and commitment. In cases where a potential conflict of interest is disclosed we have a structured process and procedure to address it. This process includes completing a notification form providing a justification for the relationship or transaction and a thorough review by the board. The board evaluates each disclosure and determines the appropriate action with formal approval required to proceed if deemed acceptable. This consistent approach ensures transparency and helps to safeguard the organizations integrity in governance and decision-making.”

“The organizations governing documents conflict of interest policy and financial statements are made available to the public upon request. Individuals interested in accessing these documents can contact the organization directly through our main office and copies will be provided promptly to ensure transparency and accessibility.”

“| Explanation:| Board members of the organization are not compensated for their roles as directors. However some board members received compensation for services performed as laborers at specific events. This compensation was strictly for event-related labor and is unrelated to their responsibilities or duties as board members. No board members receive compensation for governance activities or for participating in board meetings. This approach helps maintain a clear distinction between board roles and any compensated work provided on behalf of the organization.”