Otero County Fair Association Inc.

“Any resident of otero county whose ideals are consistent with the principles of the association shall be eligible for election to the association, regardless of race, sex, age, creed, political persuasion or geographic location of their residence within the county. The members of the association shall be eleven voting members of the fair board,consisting of ten elected members, and one appointed by the alamogordo chamber of commerce to represent the frontier village committee, and the program director of the otero county extension service of new mexico state university.”

“The members of the fair board shall be elected annually at its annual meeting to serve a term of four (4) years, beginning january 1 and ending december 31. Ballots for the election of the fair board members shall be mailed to those organizations and individuals who sponsor and/or support the otero county fair, as listed in the current fair book, as well as those supporting junior livestock sales and supplemental accounts, if any. Each organization and individual shall be entitiled to cast only one vote for each of the vacant positions.”

“Decisions subject to approval of members: decisions are made by the board, in board meetings or special sessions and by majority vote ruling as per the by laws.”

“Committee meetings are both tape recorded and have minutes taken.”

“Organization's process to review form 990: all tax returns are presented to the board at the may meeting. It is reviewed by the members and financials are reviewed as well. The accountant is present to answer any questions that may arise.”

“If there is a conflict of interest it must be presented to the board at a monthly meeting and any member with a conflict of interest must resign.”

“All minutes of meetings and financials are open to public inspection if written notification is given to the board.”