Hap Sycamore Holding Co

“The organization does not have any committees with authority to act on behalf of the board of directors.”

“The form 990 is sent to the finance committee for review. A meeting is set up to discuss any concerns in the form 990. If none are made, the committee motions for approval of the form 990. Their motion is brought to the full board for approval along with justification for approval. This can occur via email or teleconference depending on members' availability.”

“The conflict of interest policy covers any individuals serving as officers, employees, and members of the board of directors. Prior to board or committee action on a contract or transaction involving a conflict of interest, a director or committee member having a conflict of interest and who is in attendance at the meeting discloses all facts material to the conflict of interest. Such disclosure is documented in the minutes of the meeting. A person who has a conflict of interest does not participate in or is not permitted to hear the board's or committee's discussion of the matter, except to disclose material facts and to respond to questions. Such person may not attempt to exert his or her personal influence with respect to the matter, either at or outside the meeting. A person who has a conflict of interest with respect to a contract or transaction that will be voted on at a meeting shall not be counted in determining the presence of a quorum for purposes of the vote. The person having a conflict of interest may not vote on the contract or transaction and is not allowed not to be present in the meeting room when the vote is taken, unless the vote is by secret ballot. Such person's ineligibility to vote is documented in the minutes of the meeting. A director or committee member who plans not to attend a meeting at which he or she has reason to believe that the board or committee will act on a matter in which the person has a conflict of interest shall disclose to the chair of the meeting all facts material to the conflict of interest. The chair reports the disclosure at the meeting and the disclosure is documented in the minutes of the meeting.”

“Hmong national development relies on a related organization to determine compensation for the president/ceo. Compensation is based on the budget and analysis of comparable salaries for similar positions at other national asian american organizations.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request. The financial statements are also included in the annual report.”