Southeast Nm Community Action Corporation

“Revised bylaws were approved by the board of directors on may 16, 2019. The adopted changes include: article iii, section ii - geographic service area: snmcac services low-income individuals as defined by us federal poverty guidelines, residing within chaves, eddy, lea, lincoln, and otero counties in southeastern new mexico. Article iii, section ii - removal of directors - any director may be removed from office for willful misconduct, violation of the board of director's code of conduct, or violations of the attendance policy. Removal under this paragraph shall be by 2/3 vote of the board of directors voting at a meeting at which quorum is present. Article iii, section ii - attendance policy - this policy is intended to encourage full participation from all board members. The corporation shall issue copies of this attendance policy to all board members, who shall agree to its terms as indicated by their signatures. Any member who attends a meeting via teleconference or electronic means shall be considered present. The following conditions indicate a board member attendance problem: * any member who is absent for two consecutive meeting without first notifying the corporation of the absences. * any member who is absent for three consecutive meetings, regardless of whether the member notified the corporation. Article iii, section ii - attendance monitoring procedure - the board president and vice president are responsible for monitoring the attendance of each member and promptly addressing board member attendance problems. If a board member breaches the attendance policy, the president or vice president shall promptly contact the member to discuss the problem and attempt to resolve it. The president or vice president will share the member's response with the board at the next regular board meeting, and as soon practicable, the board will vote to determine the member's future membership. If the board terminates the board member's membership, the board will promptly initiate the board recruitment procedure. A member whose membership is terminated for violating the attendance policy may seek membership in the future. Article iii, section ii - board recruitment procedure - the personnel committee shall seek nominations for board vacancies, shall submit names of nominees and their brief, biographical information to the board president before the next regularly scheduled meeting at which such election will occur, and shall ensure that all such names are on the agenda for this meeting. The board president shall present the nominees' names and biographical information to the board before the metting at which such election will occur. Article vii, section x - duties of the executive director - the executive director shall: a. Direct and control agency functions and programs; b. Implement goals and policies established by the board; c. Report on and advise the board and its committees regarding the affairs and activities of the corporation; and d. Hire, supervise, and terminate employees in accordance with the corporation's personnel policies. Article viii, section ii - code of ethics - we, as community action professionals (board members and staff), dedicate ourselves to reducing poverty in this nation of plenty by opening to everyone the opportunity to live with decency and dignity to everyone, and with respect for cultural diversity, we committ ourselves to: * recognizing that the chief function of the community action movement is to serve the best interests of the poor and thereby serve the best interests of the people; * accepting the responsibility of staying current on emerging issues; * conducting ourselves with professional competence, fairness, impartiality, efficiency, and effectiveness; * respecting the structure and responsibilities of the board of directors, providing information and advice to assist their policy decisions, and upholding and implementing policies adopted by the board; * keeping the community information abo”

“After the return is prepared by an independent accounting firm, the executive director reviews a copy of the draft and the final form 990 for completeness and accuracy. The form 990 is then presented to the board. The governing board reviews and then approves the final copy. The return is filed.”

“The board members are required to review and sign the conflict of interest policy annually. Board members are not allowed to vote on any matters in which there is conflict.”

“The human resource department reviews the compensation of the executive director. Wage comparability studies and budgets are used to determine the compensation. The compensation of the executive director and other key employees is also reviewed and approved by the board of directors.”

“The governing documents, conflict of interest policy, and financial statements are available upon request.”

“Volunteers include group workcamp volunteers, foster grandparents, senior companions, head start, and senior services volunteers.”