Douglass Community Land Trust

“The organization has two classes of voting members: 1. Lessee members. All persons (i) whose primary residence or place of business is a property owned, in whole or in part, or is otherwise being stewarded by the corporation (with each property being a lessee unit), and (ii) who are aged 16 years or older, and (iii) who affirm their membership annually by submitting a signed acknowledgement of membership in a form to be determined by the board of directors. A) lessee units include residential and non-residential units whose owners lease land owned by the corporation (or any subsidiary of or partnership in which the corporation has an ownership interest), or are a signatory to a deed restricted covenant issued by the corporation (or any subsidiary of or partnership in which the corporation has an ownership interest), or have signed a contract for stewardship services with the corporation (or any subsidiary of or partnership in which the corporation has an ownership interest). B) each lessee unit shall have one vote, regardless of the number of lessee members there are in the unit. C) until such time as there are at least twenty actual lessee members, and lessee members residing at three separate property developments, the board of directors may appoint other persons to serve as lessee members, and in so doing shall select persons who can reasonably be expected to represent the interests of lessee members. Such board-appointed lessee members shall remain lessee members until the earlier of their resignation from membership or such time as there are at least twenty actual lessee members and lessee members residing at three separate property developments. 2. General members shall be those persons who (i) are not lessee members or members of a lessee unit, (ii) are sixteen years of age or older, and (iii) have complied with all of the following requirements: a) live, work, or have a demonstrated community affiliation in dc; and b) either appointment as an initial member in the actions of incorporators or submission of a membership application, including a signed statement of support for the purposes of the corporation, in a form to be determined by the board of directors; and c) payment of dues as established by the board for the year (or qualification for a waiver of dues).”

“Directors shall be elected by the voting members present and voting at the annual meeting, a quorum being assembled, in accordance with the following procedures: a. A separate vote shall be taken for each of the three categories of board representatives: (1) lessee representatives,(2) general representatives, and (3) public representatives. If a person has been nominated in more than one category and is then elected in one category, his or her name shall be removed from the list of nominees in the remaining categories. B. Only lessee members may vote to elect lessee representatives unless no lessee members are present at the annual membership meeting. If no lessee members are present, then general members may vote to elect lessee representatives. Each member qualified to vote for lessee representatives may vote for as many nominees in this category as there are lessee representative seats to be filled. C. All voting members (both lessee and general members) may vote to elect general representatives. Each member qualified to vote for general representatives may vote for as many nominees in this category as there are general representative seats to be filled. D. All voting members (both lessee and general members) may vote to elect public representatives. Each voting member may vote for as many public representative nominees as there are public representative seats to be filled. E. In each of the three categories, positions shall be filled by those candidates receiving the largest numbers of votes in the category, though such numbers may constitute less than a majority of the total votes cast in the category.”

“The form 990 is reviewed by the executive director, accountant, and finance and executive committees, and a copy is provided to the full board before being filed with the irs.”

“Upon joining the board of directors or a committee with powers delegated by the board of directors, each new member shall be given a copy of the corporation's conflict of interest policy and shall sign a documents stating that they have read and understood the policy and agree to comply with it. Each board member shall annually provide a listing all of his or her professional, financial, and personal affiliations that might affect his or her independent decising-making capacity during board service. The board of directors shall review annually the conflict of interest policy.”

“The executive committee obtains research and information based on a review of comparability data to recommend the executive directors compensation which is approved by the full board. The process to determine compensation is performed annually and was last performed in june 2020.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request. The organization's bylaws and articles of incorporation are also available on the organization's website.”