Educause

“The organization has two types of members: regular and associate members. Regular members consist of higher education institutions that contribute to the accomplishment of the purposes of educause. Associate members are corporations and other organizations that contribute to the accomplishment of the purposes of educause. Only regular members have the ability to vote in the election of directors to the board.”

“Each educational institution (regular) member assigns a primary representative who is entitled to vote in the election of elected board members.”

“The board performs an annual review of the form 990 prior to filing with the irs. Several days prior to the summer board meeting, a draft of the form 990 is sent to each member of the governing body. Board members are requested to bring comments, questions, and concerns to the meeting for discussion. Several additional days, beyond the date of the board meeting, are open for further discussion. The review deadline is clearly stated. Any necessary changes are made through the third-party tax preparer subsequent to the meeting. The final copy of the form 990 is signed by the president of the association and filed with the irs.”

“All staff must read and sign the conflict of interest policy and the code of ethics policy at time of hire and as revisions occur. Board members must annually read and sign the conflict of interest policy and the code of ethics policy. Any instances of non-compliance are required to be immediately reported. The president determines corrective measures for staff in violation of the policy. The board determines corrective measures for the president or other board members. Deliberations and decisions regarding any conflicts of interest are documented in the meeting minutes.”

“An independent third party is engaged to provide competitive compensation information to the hr director who reviews the compensation of the president and vice-presidents and reports any variances to the president and cfo. The board's executive committee is called upon to review the reasonableness of the compensation of executive staff and then reports its findings to the entire governing body. This was most recently completed in 2017.”

“The organization's governing documents, conflict of interest policy, and financial statements are all available upon request.”

“Between regular board meetings, the executive committee considers matters that the board would address under normal circumstances. The board authorizes the executive committee to act in such circumstances, with any actions taken by the committee subject to review and approval by the board, either at its next regular meeting or by a special meeting of the board called by the chair at the request of one or more board members.”