Pikes Peak Community Foundation

“The staff works with our independant accounting firm to review the accuracy and completeness of the 990. When the document is in final draft, the members of the Finance Committee and the Executive Committee of the Pikes Peak Community Foundation review the 990 document and ask questions to ensure completeness and accuracy. Once all information is deemed accurate and complete, we then submit the 990 to the IRS.”

“The bylaws were changed in October 2015 to accomodate up to 21 board members. Form 990 Part VI Section B Line 12c The Foundation is commited to integrity and fairness in the conduct of all its activities. Inevitably, the interests of directors and employees will involve them in organizations, causes, and other endeavors that intersect with the affairs of the Foundation. It would disadvantage the Foundation to deprive it of the involvement of interested colleagues, but their participation in Foundation decision-making cannot impair the fairness and integrity of Foundation processes. Directors and employees of the Foundation are committed to communicating fully with the Foundation regarding any relationship or commitment that could affect the impartial fulfillment of their role in the affairs of the Foundation. Disclosures ordinarily should be made to the CEO or President by members of the staff and to the Chair of the Board by other members of the Board of Directors. Formal notation of disclosures should be a part of the process.”

“The performance evaluation of the Executive Director is a two-part process- A formative assessment that occurs all year, and a summative assessment that occurs on or close to the date of employment of the Executive Director. The formative assessment occurs as weekly meetings between the Executive Director and the Board Chair. These meetings are a chance to talk over current projects, recent achievements, and upcoming events. During the meetings, the Board Chair takes notes for his files on the progress of the Executive Director toward meeting the goals as stated in the strategic plan for for PPCF. The summative assessment begins approximately two months before the anniversary date of employment of the Executive Director. The Board Chair asks the Executive Director to write a self-evaluation that describes progress during the preceding year as related to the goals and objectives of the strategic plan. At the same time, the Board Chair solicits feedback and input from all Board members, and also requests information from staff and key volunteers as appropriate. The Executive Director then meets one-on-one with the Board Chair to discuss both the self-evaluation and the Board feedback. After this session, the board chair convenes the Executive Committee of the Board for a formal performance review. Part of this session is ""Executive Session"" during which the Executive Director is asked to leave the room so that the committee members can discuss the Executive Director privately. The Executive Committee then prepares a recommendation for either retention or termination of the Executive Director and presents it to the full Board. The Executive Director then meets with the full Board to discuss performance, followed by an ""Executive Session"" during which the Executive Director is asked to leave the room so that the full Board can discuss the recommendations. The full Board conducts a formal vote on the recommendation (along with any changes proposed) as presented by the Executive Committee. The Board Chair then communicates the results of the vote to the Executive Director, and writes a formal performance review letter to the Executive Director, and, if re-hired, a letter describing compensation adjustments and future performance expectations. Appropriate compensation is then established by reviewing the council on foundations annual salary survey, the Colorado Nonprofit Association Annual Salary Survey, and by checking the Guidestar database for the compensation levels at comparable Foundations in the State of Colorado. We use the Colorado Nonprofit Association Annual Salary Survey to create appropriate compensation levels for our staff. Currently, our staff members are at or just below the median for the positions they hold at PPCF.”

“All documents available at the Organization's office.”

“Continued: this mission is attained by building a community endowment, helping donors address community needs and providing philanthropic leadership.”

“Change in value of split interest agreement: -3,446 Rounding 3 ------ -3,443”