Crested Butte Nordic Council

“Members who are season pass holders vote on board appointments at the annual meeting.”

“The organization's members vote on and approve all board appointments at the annual meeting.”

“The form 990 is reviewed by the finance committee who recommends to the board that the 990 be accepted for filing.”

“In connection with any actual or possible conflict of interest, an interested person must disclose the existence of his or her financial interest or affiliation and all material facts to the directors and members of committees with board delegated powers considering the proposed transaction or arrangement. The disclosure should be made either when the interest becomes a matter of board or committee action or as part of a periodic procedure to be established by the board. An interested party is under a continuing obligation to disclose any potential conflict of interest as soon as it is known or reasonably should be known. B. Determining whether a conflict of interest exists after disclosure of the financial interest and all material facts, and after any discussion with the interested person, he or she shall leave the board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. C. Procedures for addressing the interest 1. An interested person may make a presentation at the board or committee meeting but after such presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement which results in the conflict of interest of interest. 2. The chairperson of the board or committee may, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. 3. The disinterested members of the board may approve the proposed action, policy or transaction upon finding that it is in the best interests of cbnc. The board shall consider whether the terms of the proposed action, transaction or policy are fair and reasonable to cbnc and whether it would be possible, with reasonable effort, to find a more advantageous arrangement with a party or entity that is not an interested party. 4. Approval by the disinterested members of the board shall be by majority of directors in attendance at a meeting at which a quorum is present. An interested party shall not be counted for purposes of determining whether a quorum is present, nor for the purposes of determining what constitutes a majority vote of directors in attendance. D. Violation of the policy 1. If the board or committee has reasonable cause to believe that a member has failed to disclose actual or possible conflicts of interests, it shall inform the member of the basis of such belief and afford the member an opportunity to explain the alleged failure to disclose. 2. If, after hearing the response of the member and making such further investigations as may be warranted under the circumstances, the board or committee determines that the member has in fact failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary an corrective action. Records of proceedings the minutes of the board and all committees with board-delegated powers shall contain: 1. The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest or duality of interest was present, and the board's or committee's decision as to whether a conflict of interest in fact existed. 2. The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection therewith. Annual statements each director, officer, member of a committee with board delegated powers and employee with significant decision-making authority shall annually sign a statement which affirms that such person: a. Has received a copy of the conflict of interest policy b. Has read and understands the policy, c. Has agree”

“At a board meeting in july of each year, the board of directors reviews the past year's operations that ended in june and they evaluate the performance of the executive director. At that time the board determines if the executive director should receive a raise the following year.”

“The organization's form 990 is available upon request and also on guidestar.org”

“The org. Has changed cpa firms however it has not changed its policies in relation to the oversight of financial information.”