Rocky Mountain Planned Parenthood Inc.

“The executive committee consists of the officers of the board of trustees, the chairs of the board's cultivation committee and development committee, one at-large member of the board, and the board chair of planned parenthood of the rocky mountains action fund. The executive committee is responsible for making policy recommendations to the board of trustees, is delegated the authority to make decisions that require prompt action in situations when a meeting of the board would be impracticable, and may supervise and review the actions of the other standing committees of the board as needed.”

“The form 990 was reviewed by management and legal counsel, then provided to all board members at the next board meeting. The board was given the opportunity to ask questions and express concerns before the form 990 was filed with the irs. The final version of the form 990 was placed on the board's secure website.”

“Annually, each trustee is required to sign a governance questionnaire that specifically asks questions, taken directly from the questions required by the irs on this tax return, regarding conflicts of interest. These are reviewed by the vp/controller and cfo, and any conflicts are brought to the executive committee of the board. None were noted for the year ended september 30, 2019. Whenever a matter comes before the board in which any trustee recognizes that it may give rise to a conflict of interest, the affected trustee must make known the conflict and, after answering any questions, withdraw from the meeting for all further discussion and votes. If it is unclear whether a conflict exists, the determination is made by the board or committee chair.”

“The board appoints a president and chief executive officer who is solely responsible to the board for the implementation of board policies and all aspects of the agency's operation. The board has a contract or agreement with the president and chief executive officer. This agreement details the terms of employment and evaluation, and possible termination conditions. The board evaluates the president and chief executive officer annually and maintains a permanent record of this evaluation. Rocky mountain planned parenthood has a performance review system that allows supervisors to review the performance of direct reports on an annual basis. The system is based on numeric rating system, and consists of questions specific to each job description. A market analysis is used to provide a range of reasonable compensation.”

“The organization's governing documents and financial statements are made available to the public upon request.”

“Change in value of split-interest agreements -11,495.”

“During the fiscal year, the board of directors combined the audit and finance committees into a single committee called the finance & audit committee. This new committee has responsibility for the oversight of the financial statements audit.”