Arizona Pest Professional Organization

“There shall be two classes of membership as hereinafter defined. 1 active members. Any business licensed by the office of pest management or any successor agency to engage in the business of structural pest control. Active membership shall be a joint membership with the national pest management association. Each business shall be restricted to one representative with privileges to vote and hold an officer or board of directors position. The voting representative does not have to be an applicator, qualifying party, or business licensee, however, the representative must be an applicator, qualifying party, or business licensee to be eligible to serve on the executive committee. Each active member shall pay such membership dues as the board of directors shall determine. 2 allied membership. Any person or firm not engaged in the business of structural pest control, but which manufacturers or supplies materials or equipment to the pest management industry. Persons or firms that provide services commonly purchased by licensees such as insurance or legal representation shall also be eligible for allied membership. Allied members may serve on groups or committees and have the right to attend association meetings and participate in any convention, conference or any educational or social event that may be hosted or sponsored by the association. Allied members shall have no voting privileges, unless elected to the board of directors, although no more than two allied members may serve on the board of directors at a time. Allied members are not eligible to serve on the executive committee. Each allied member shall pay such membership dues as the board of directors shall determine. 3 individual membership technician. Any licensed person who is engaged in the practice of pest management and wishes to become a member of arizona pest professional organization may do so by filing application and seeking approval as defined in section 5. Individual members may serve on groups or committees and have the right to attend meetings and participate in any convention, conference or any educational or social event that may be hosted or sponsored by the association. Individual members have no voting privileges, may not be elected to the executive committee. Each individual member shall pay membership dues as determine by the board of directors.”

“Each year a nominating committee chaired by a past president or former member of the executive committee appointed by the president shall select the highest-ranking officers as candidates for the positions of president-elect and treasurer and at least two active members and two allied members for the position of secretary and allied member, respectively. If the secretary or treasurer declines or is otherwise unable to accept the nomination for president-elect or treasurer, the nominating committee shall nominate at least one of the at large board members as a candidate for the position in question. If none of the at large board members accept the nomination for president- elect or treasurer, the nominating committee shall select at least two active members to run for each of the positions. The nominating committee shall nominate at least one member candidate for each of the at-large positions on the board of directors in accordance with the geographic representation requirements of article v, section nine of these bylaws.the president shall appoint the chairperson of the nominating committee and its members by no later than may 1.the nominating committee shall nominate candidates for the respective offices, allied member and at-large positions by may 25 and an electronic ballot shall be distributed to active members and allied members on the board of directors by june 1. At least two subsequent ballots shall also be e-mailed to active members and allied members on the board of directors. All ballots must be cast by june 27 in order to be valid and counted. Ten active members may nominate any other active member as a candidate for secretary or the at-large positions on the board of directors. Such nominations shall be made in writing to the president no later than april 15 in order to be valid. The names of any active members so nominated by petition shall be included together with the names of those nominated by the nominating committee in the report of the nominations to the membership. The board of directors may also call a meeting of the membership at which votes including proxy votes for the respective candidates will be cast. Any vacant officer or board position, whether caused by resignation, death, increase in the size of the executive committee or board of directors or any other reason, shall be filled by appointment by the remaining members of the board of directors until the conclusion of the unexpired term to which they were appointed. In the case of a vacant officer position, the board of directors shall elevate the next highest serving officer to the vacated office.”

“The treasurer of the organization distributes a pdf copy of the 990 to all board members for review and comment prior to the return being filed.”

“At each board and committee meeting, if there is a discussion of selecting or engaging a vendor or service provider, all in attendance are asked to recuse themselves from this discussion if there could be a perceived conflict. Annually, the organization reviews and discusses the conflict of interest policy and requests that each board member list and acknowledge any known conflicts.”

“The board may hire and compensate individuals for necessary services rendered to the organization so long as such compensation is reasonable. The board shall determine reasonable compensation amounts based upon compensation paid by similarly situated nonprofits for like services. The board may rely upon salary studies, as well as data regarding compensation paid by peer organizations of similar size to determine reasonable compensation. The terms of such compensation and information relied upon shall be recorded in writing. An individual who is a member of the board who receives compensation, directly or indirectly from the organization for services, is precluded from participating in discussions or votes pertaining to their own compensation. Currently, all officers and directors are volunteers.”

“The organization will provide in a timely manner, copies of tax returns, financial statements, and governing documents including its conflict of interest policies when requested in writing or in person.”