Pcsi Employee Benefit Trust

“The sponsor serves as the plan administrator of the plan and appoints the trustee.”

“The corporate controller and cfo of pcsi (the sponsoring organization) fully review the entire form 990 including all schedules. The veba does not have a controller or cfo. After the final analysis of the documents, the cfo does a full review and analysis with the ceo and president. All schedules are reviewed and discussed as well as the final form 990 and reportable numbers.”

“Conflicts of interests are monitored on an ongoing basis and at a minimum of once annually. The board of directors reviews the conflict of interest policy, signs the formal conflict of interest disclosure statement and has discussion on disclosure and timing requirements. Members of the board of directors of the professional contract services, inc., ("pcsi"), officers, volunteers, and key employees must act at all times in the best interests of pcsi. Members of the board, officers, volunteers, and key employees shall disclose all potential and actual conflicts of interest to the board of directors and, as required, remove themselves from all discussion and voting on any related matter. This policy shall apply to the members of the pcsi board of directors, but also shall apply to all members of pcsi committees, task forces, and others in the pcsi governance structure, as well as to pcsi's key employees. On an annual basis, all individuals to whom this policy shall apply shall be provided with a copy of this policy and required to complete and sign an acknowledgement and disclosure form prepared by the board of directors. Disclosure in the organization should be made to the chief executive officer (or if she or he is the one with the conflict, then to the board chair), who shall bring the matter to the attention of the board. Disclosure involving directors should be made to the board chair, (or if she or he is the one with the conflict, then to the board vice-chair) who shall bring these matters to the board. The board shall determine whether a conflict exists and in the case of an existing conflict, whether the contemplated transaction may be authorized as just, fair, and reasonable to pcsi. The decision of the board on these matters will rest in their sole discretion, and their concern must be the welfare of pcsi and the advancement of its purpose.”

“The board elected compensation committee for pcsi contracts every other year with an outside, independent research firm that specializes in custom wage and benefit surveys. In addition, the chairman of the compensation committee along with its members performs outside research and analysis. The compensation committee then meets to discuss and record the various findings. Recommendations and subsequent decisions for salary and benefits amounts for the president and ceo. This process is completed every year, and was last completed in december 2019.”

“A copy of the governing documents, conflict of interest policy and financial statements are available upon request for the same period of disclosure as set forth in irc section 6104(d).”

“The organization has a committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant.”