Shelby Gas Association

“A member owned cooperative that provides natural gas to members of shelby, sunburst, kevin, and sweetgrass, montana.”

“Members elect board of directors at the annual meeting. The term for each member of the board of directors is two years.”

“Changes to organizational by-laws requires member approval.”

“The form 990 is reviewed by the controller and general manager and then sent out to the board prior to filing. The board is asked to recommend any adjustments if they find it necessary.”

“The board interprets and enforces this policy. The minutes of all board meetings should record all disclosures, votes, authorizations, and other actions taken under this policy. Each offical must annually complete and sign the conflict of interest certification and disclosure form, and deliver the completed signed form to the board president or the cooperative's manager. Upon receiving or discovering any information or fact that could impact any other offical's compliance with this policy, the board must act as appropriate or authorize the manager to act as appropriate.”

“The governing documents, conflict of interest policy, and financial statements are available for viewing at the organization's office upon request.”

“Shelby gas association and marias river electric cooperative, inc. Share office space, shop space and staff. However, the two organizations are not considered related parties for the purpose of form 990 as they have separate boards of trustees and are not related in any other manner. Marias river electric cooperative, inc. Files all payroll reports, including w-2s, for all employees, regardless of whether employees work for both organizations, work solely for marias river electric cooperative, inc., or work solely for shelby gas association. Shelby gas association in turn reimburses marias river electric cooperative, inc. For the shared employee expenses. The reported amount for the general manager is the 20% reimbursement from shelby gas association to marias river electric cooperative, inc. There was no w-2 issued from shelby gas association to any employees. Employee payroll expense reimbursements from shelby gas association to marias river electric cooperative, inc. Are reported as contract labor expense (per the marias river electric cooperative,inc.and shelby gas association mutual agreement) rather than as payroll expense so as not to confuse the reader when shelby gas association reports no employees and no w-2s issued.”

“Capital credits retired -113,789. Net margins 10,593.”