New Hampshire Center for Nonprofits

“The management staff and board-approved cpa firm contracted to work on the form 990 provide the information needed to complete the schedules in the 990 and present the material in draft form to the board for their review and approval. The new hampshire center for nonprofits full board of directors receives the draft copy of the form 990 prior to a scheduled board meeting. At a scheduled board of directors meeting, the full board reviews, discusses and votes on approval of the content of the form 990. The review of the form 990 and the vote of the board are documented in the board minutes. If any changes are recommended by the board, the changes are made by the management staff, and the board votes on the final version. Once the 990 receives full board approval, it is submitted to the internal revenue service.”

“Annually in september the nh center for nonprofits' governance committee requests that each director of the nh center for nonprofits and all staff fill out a conflict of interest statement. Those filling out the statements are asked to list each person or business they feel may represent a conflict of interest as it pertains to the nh center for nonprofits. The completed conflict of interest statements of all board members and key staff are reviewed and shared at a full board meeting. The review of the conflict of interest statements is noted in the board meeting minutes. The conflict of interest statements are kept on file at the nh center for nonprofits.”

“The executive committee of the board of directors oversees the annual performance appraisal and compensation setting process for the executive director. The executive committee is made up of independent trustees who are not related to the executive director whose compensation is under review and who do not perform management-directed services for the organization. Between march and april of each year, the executive director completes a written evaluation of her performance and progress on goals established the previous year. The full board receives the executive director's self-appraisal and progress report. The full board is asked to fill out an appraisal survey related to the executive director's performance. Once the board has completed the appraisal process, the executive committee reviews the responses from the board members and provides a synopsis to the executive director. When establishing the compensation package for the executive director, the executive committee reviews market data on executive wages, examining at least three wage and benefit surveys or examples of wage levels of similar positions within the state or nationally. The executive committee reviews all elements of compensation, including health benefits, retirement and any deferred compensation agreements provided to the executive director. Once the executive committee has reviewed all the pertinent information, it provides a recommendation for the full compensation package of the executive director to the board of directors. The full board meets in the executive session to discuss the recommended compensation package for the executive director. The full board votes on the compensation package, and the vote is reflected in the board meeting minutes. The details of the compensation are then developed into an agreement signed by the board president and the executive director.”

“The governing documents are posted on the centers website and are made available to the public upon request.”