Groundwork USA Inc.

“The organization does not keep formal minutes of the committee meetings.”

“After the form 990 is prepared by an outside accounting firm, management reviews a draft of the form 990 with the audit & finance committee and provides edits to the accounting firm. After this process is performed, the form 990 is electronically sent to the full board of directors prior to being filed with the irs.”

“The organization has a written conflict of interest policy. The policy applies to directors, officers, and key employees. The purpose of the policy is to put into place mechanisms by which relationships, financial interests or business affiliations that could result in conflicts of interest between groundwork usa and an individual are identified and resolved in a manner that ensures that they are in the best interests of groundwork usa. A potential conflict of interest exists when actions, contracts, transactions or other dealings between groundwork usa and an interested party or a related party may result in a personal benefit to the interested party. A potential conflict of interest may also exist when an interested party serves as director, officer, or staff member of an organization which competes with groundwork usa or when an interested party or related party aids, financially or otherwise, such competing organization. Upon initial election or appointment as a director, officer or key employee, each individual shall disclose any relevant interest of an interested party or related party as they relate to such director, officer or key employee which may pose a potential conflict of interest. The disclosure shall be made on the form attached to the policy and shall be submitted to the secretary and executive director. Such disclosure shall be updated annually in the same manner. If any question arises in the mind of any director, officer or key employee of groundwork usa as to a potential conflict between his or her individual interest, that of a relative, or that of a related party and the interest of groundwork usa, full disclosure of all facts pertaining to such potential conflict shall be made to the board of directors. The board of directors of groundwork usa (or a duly appointed committee of the board) shall investigate the potential conflict of interest. The director, officer or key employee to whom the potential conflict of interest relates shall not participate in any discussion relating to the conflict, except that the board or committee may request that the interested party present information concerning the transaction, agreement or arrangement at a meeting of the board or committee prior to commencement of deliberations or voting.”

“The board reviews appropriate and adequate data to determine the reasonableness of the compensation being considered for the executive director. The metrics used to determine compensation consisted of data from a survey of organizations in our industry sub-sector, with similar programs, that are comparable in terms of organization size as reflected by their budgets. The board analyzed a memorandum of this information and then approved the compensation for the executive director for the next fiscal year. This process was last completed december 2020.”

“The organization makes its form 990 available for public inspection as required under section 6104 of the internal revenue code. The return is posted on guidestar.org. The return, audited financial statements, and governing documents are also available upon written request or by calling the organization directly. The return and audited financial statements are also available on the organization's website.”

“At the establishment of a new groundwork trust, the new trust enters into a memorandum of understanding with gwusa that identifies the nature of the relationship between gwusa and the trust. Each trust has an independent board of directors that is responsible for making operating decisions for the trust.”

“The organization has a committee that is responsible for the oversight of the audit of its financial statements and selection of an independent accountant. The process has not changed from the prior year.”