The Lamplighter School

“Significant changes to the bylaws: 1. The board is composed of a maximum of 35 trustees and a minimum of 20 trustees. The president of the lamplighter parents' association, the president of the lamplighter alumni association and the head of school are identified as not being trustees in order to exclude them from voting and quorum requirements. They are entitled to attend meetings of the board which are not executive sessions unless otherwise determined by the chair. 2. The term of a trustee elected to serve was redefined to expire on the may 31 that ends the unexpired term being filled. 3. Only an immediate past chair may serve as a trustee for an additional year beyond the expiration of the second term opposed to any past chair. 4. The provision which set forth the guidelines for deemed resignations of a trustee has been removed. 5. Any honorary trustee or life trustee may be removed upon a 2/3 vote of the trustees voting. 6. The provision which allowed the exiting chair and vice chair to elect a succeeding chair has been removed and a succeeding chair is now determined by the normal nomination and voting process. 7. The provision which set forth that the executive committee be voted on as a slate has been removed. 8. A meeting and the consent of all members are required prior to any action being taken by the board or a committee. 9. The officers elected to the same office for two consecutive terms are required 2/3 vote with a max of four consecutive terms. 10.the removal provision now defines that 2/3 vote of the trustees is needed at a duly held meeting to remove an officer. 11. The executive committee may appoint ad hoc committees as appropriate. 12. The executive committee is comprised of trustees only. 13. A simple majority of committee members, but no less than three, constitutes a quorum. Only the executive committee may vote by proxy at any meeting of the executive committee. 14. There are no longer a set number of members on the executive committee. Standing committee chairs and others are now appointed by the chair and are subject to the approval by the board. The executive committee no longer has power to elect or remove trustees, honorary trustees, life trustees, head of school, or amend the certification of formation of the corporation or the bylaws. 15. The head of school may be removed by a 2/3 vote of trustees whom vote in person at a duly held meeting of the board. 16. Each trustee and committee member are required to sign an executive committee approved "conflict of interest statement" form. 17. Indemnification of affiliated parties was redefined to provide maximum flexibility to the board. The corporation is also expressly authorized to purchase and maintain liability insurance.”

“Form 990 review process the form 990 is prepared by outside, independent accountants based on information from the audited financial statements and the school. It is reviewed by management of the school and the audit committee. The form is made available to the members of the audit committee and is reviewed by the committee with the accounting firm. The form is then made available to the board of trustees via the secure board portal website. After the deadline for any trustee comments, the final draft is approved by the executive committee. After the approval, the school files the form 990 and all schedules to the irs.”

“Monitoring and enforcement of conflict of interest policy the organization's assistant head for finance and operations is responsible for monitoring the conflict of interest policy and its compliance, disclosure and resolution procedures. The assistant head for finance and operations shall disclose to the head of school and audit chair all conflicts of interest reported to him or her under these conflict of interest compliance, disclosure and resolution procedures. The audit committee will evaluate the disclosures to determine whether they involve actual conflicts of interest and may attempt to develop alternatives to remove the conflict from the situation. The procedures for acting on conflict of interest transactions are outlined in the conflict of interest compliance, disclosure and resolution procedures for the board of trustees, officers and key employees.”

“Determining compensation the head of the school's contract stipulates that the employee's performance throughout the term shall be evaluated in accordance with the following procedures: the head evaluation committee shall meet with the employee annually between april 1 and june 30 for the purpose of formulating the employee's goals for the following academic year, and the results of such meeting will be reported to the executive committee. The head evaluation committee shall meet with the employee annually between april 1 and june 30 for the purpose of giving the employee an evaluation of his or her performance for the preceding acadmic year, and the results of such meeting will be reported to the executive committee. While not stipulated in the head of school's contract, we have reported to the board about renewals for key employees. The head of school, during the budget process, applies the same raise as other administrators and adjusts base salaries with comparative information from other schools. Comparable salary data from i.s.a.s head of schools compensation annual survey is also used during the process.”

“Disclosure of documents the organization makes its governing documents, conflict of interest policy and financial statements available upon request.”

“Description of the organization's mission: dedicated to igniting the potential of each child in an ever-changing world, lamplighter engages children in the joy of learning through intellectual discovery in a creative, inclusive, and collaborative environment. Core commitments: 1. Lamplighter promotes academic excellence through an innovative curriculum and teaching that cultivates the potential in each child. 2. Lamplighter actively engages children in the joy of learning, teaching them to be tomorrow's problem solvers and laying the foundation for lifelong learning. 3. Lamplighter develops character, confidence, and collaborative skills through social and emotional curriculum. 4. Lamplighter embraces diversity in all its facets, striving to be a genuinely inclusive community, respectful of social and cultural differences and seeking broader understanding of the world. 5. Lamplighter encourages curiosity and creativity through hands on learning while preserving the wonder of childhood.”

“Committee's oversight and selection process the organization has a committee that assumes responsbility of the oversight of the audit and selection of an independent accountant. There was no change to the process during the year.”