Texas Grain Sorghum Association Inc

“The bylaws were amended to create a delegate body that will be formed from each class of membership. Article vi explains the functions of the delegate body to be: elect officers, elect board members, approve the budget as presented by the treasurer at the annual meeting, and as a voting body for bylaw changes recommended by the board of directors. Article v amends the election process of the board of directors. The delegate body will elect the board of directors within each of the three districts: north district, central district, and south district. A board of director's term is three years. The board of directors consist of six producer member seats that are current producer members of the association by individual membership or through e-membership. Three remaining seats must be associate members. The board members may select a tenth board member as a discretionary "at-large" member that serves an at-will position for a time determined by the current board.”

“The association was formed by the members to represent texas sorghum producers through programs of legislative and regulatory representation.”

“A delegate body will be formed from each class of membership. Functions of the delegate body will be to: elect officers, elect board members, approve the budget as presented by the treasurer at the annual meeting, and as a voting body for bylaw changes recommended by the board of directors. Each e-membership elevator will have one producer as a representative on the delegate body. Elevators with functioning receiving facilities in two or more regions will have a producer from each region as a representative on the delegate body. The number of delegates is limitless. Corporate members that contribute $1,500 or more annually will have a representative on the delegate body. The number of delegates is limitless. Each region will elect two individual members to the delegate body by either caucus or a nomination/election process. Each region will elect, either by caucus or nomination/ballot, one e-membership elevator manager to the delegate body. Election to the board of directors from the delegate body will be kept within the three districts: north district, central district, and south district. A board of director's term is three years. Under no circumstance may one district caucus make recommendations to the board of directors from another district. The board of directors consist of six producer member seats that are current producer members of the association by individual membership or through e-membership. Three remaining seats must be associate members. The board members may select a tenth board member as a discretionary "at-large" member that serves an at-will position for a time determined by the current board.”

“Management presented a copy of the form 990 to the board for discussion, review and approval prior to filing.”

“The board of directors and officers are required to review and be familiar with the policies outlined in the organization's conflict of interest policy. The board of directors and officers are required to disclose any action or situation that might violate the policy to the full board of directors as soon as possible. The conflict of interest policy is reviewed on an annual basis.”

“The board uses a compensation survey when determining the compensation of the executive director. The survey includes salaries from similarly situated organizations throughout texas and the nation. The association does not have any other employees meeting the definition of officer or key employees.”

“The association will provide a complete copy of its governing documents, conflict of interest policy and audited financial statements to any member who requests a copy of any such document. The governing documents and audited financial statements are available for viewing by the public at the association's office in salado, tx.”

“The board as a whole is responsible for overseeing the financial statement audit and selecting the independent financial statement auditor.”