Professional Retail Store Maintenance Association

“Prsm has an executive committee, of which the president is the chairman. All actions of the committee must be submitted to the full board for approval. The committee does not have the authority to transact business or expend funds on behalf of prsm, except where explicit authority has been granted in advance.”

“There shall be two (2) classes of membership in the association: professional corporate retail member - professional retail corporate membership is open to retailers employing retail facilities maintenance management and nonmanagement, and to retail property firms including property owners, landlords, managers and developers. Individuals employed by companies providing products or services of any kind whatsoever to retailers, except as landlord, property owner or property manager, are ineligible for professional retail corporate membership. Allied supplier corporate member - allied supplier corporate membership is open to manufacturers, vendors, consultants, dealers and distributors of retail facility related products or services and property managers and developers of retail properties who provide products and services to retailers other than as landlord, property owner, or property manager.”

“The board of directors consists of fifteen total directors, eight of which are professional retail corporate members; seven of which are allied supplier corporate members; and one of which is the immediate past president.”

“The form 990 is prepared by an independent accounting firm, reviewed by the organization's management team, and a copy provided to the board prior to filing with the irs.”

“The organization's board members sign a conflict of interest agreement before taking office. All board members must abide by this agreement and sign it annually. The organization requires board members to disclose an actual or potential conflict of interest involving business transactions, other association relationships, or any other related activities. Directors who may be the subject of a conflict of interest with prsm business should report it to the board at the earliest appropriate time (usually the next scheduled board meeting). If a director does not do so, the executive committee is responsible for addressing this issue with the respective board member. Or, if an executive committee member is the subject, the board will determine a resolution. A director should recuse himself/herself from any voting or business decisions that could create a conflict of interest. It is the responsibility of the director to ensure that his or her abstention is recorded in the board minutes. The consequences for a board member knowingly participating in a situation involving a conflict of interest and not disclosing it may subject the director to removal from office. The board will address any potential instances at their next meeting.”

“Compensation administrative process: 1. During the annual budget process, recommendations will be made for salary increases based on general cost of living increases for comparable positions, and the salary administration guidelines. For the ceo, compensation is based on industry surveys and on achievement of personal and organizational goals. 2. At the end of each fiscal year, performance evaluations will be completed for each prsm staff member by the executive director or immediate supervisor. Based on these evaluations, the ratings will be used to establish the salary increase amount for the current year. 3. Salary increases, when warranted, will be effective on january 1. This date coincides with the beginning of the fiscal”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The process has not changed from the prior year.”