Professional Retail Store Maintenance Association

“There shall be two (2) classes of membership in the association: professional corporate and allied corporate.”

“The board of directors consists of fifteen total directors, eight of which shall be appointed from professional corporate members and seven of which shall be appointed by allied corporate members.”

“The form 990 is prepared by an independent accounting firm, reviewed by the organization's management team, and a copy will be provided to the board prior to filing with the irs.”

“The organization's board members shall sign this conflict of interest agreement before taking office. All board members must abide by this agreement and sign it annually. The organization requires board members to disclose an actual or potential conflict of interest involving business transactions, other association relationships, or any other related activities. Directors who may be the subject of a conflict of interest with prsm business should report it to the board at the earliest appropriate time (usually the next scheduled board meeting). If a director does not do so, the executive committee is responsible for addressing this issue with the respective board member. Or, if an executive committee member is the subject, the board will determine a resolution. A director should recuse himself/herself from any voting or business decisions that could create a conflict of interest. It is the responsibility of the director to ensure that his or her abstention is recorded in the board minutes. The consequences for a board member knowingly participating in a situation involving a conflict of interest and not disclosing it may subject the director to removal from office. The board will address any potential instances at their next meeting.”

“Salary administration process steps: 1. During the annual budget process, recommendations will be made for salary increases based on general cost of living increases for comparable positions, and the salary administration guidelines. 2. At the end of each fiscal year, performance evaluations will be completed for each prsm staff member by the executive director or immediate supervisor. Based on these evaluations, the ratings will be used to establish the salary increase amount for the current year. 3. Salary increases, when warranted, will be effective on january 1. This date coincides with the beginning of the fiscal”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The prsm finance committee assumes responsibility for the oversight of the audit and the selection of an independent accountant.”