The Inclusive Communities Project

“FORM 990, PART VI, LINE 12C The President reviews employees' responsibilities as they may relate to a potential conflict with employees on an annual basis and in the context of any specific assignments. In addition, there is an annual staff meeting during which the "conflict of interest" policy is reviewed and discussed. All staff members sign a certification that they have been provided and have read the policy, and stating whether there is any conflict or potential conflict of interest situation of which they are aware and, if so, the situation is stated. Staff members also certify whether a conflict exists. Due to the small size of the staff and the day to day working relationship between staff and management, potential or actual conflicts are identified as work assignments are undertaken, and otherwise reviewed by management throughout the year. Board members must disclose conflicts as soon as the conflict is determined and abstain from voting on related matters. At the annual board meeting, the board reviews the "conflict of interest" policy, with updates by legal counsel. A form is signed by each board member, certifying that the conflict of interest policy was reviewed, and either that there is no conflict situation of which the board member is aware of, if there is one, the situation is outlined and the manner in which it was addressed is detailed.”

“FORM 990, PART VI, LINE 15A & 15B The board has a written compensation policy which outlines the goals of the organization as they relate to compensation. The board periodically reviews the compensation of the CEO's of comparable non-profits, as well as the President's performance for purposes of determining compensation. The Board determined the President & Founder's salaries. The President determined the salaries of all other employees based upon review of comparable positions in the for profit and non-profit sectors, the nature of the qualifications for the position, as well as assessing performance of the employee. Staff compensation must adhere to board approved annual budgets.”

“FORM 990, PART VI ,LINE 19 The organization maintains a separate binder titled "Public Documents" which is available in the Administrative office during business hours for review by the public upon request. It contains the organization's form 990s, financial audits and organizing documents. The organization is also a member of Guidestar, and all for 990s and other documents are published on that website. The Form 990 is also posted on the organization's website. Due to COVID-19, ICP has moved to a mostly virtual office so a scheduled time would need to be set for an employee to go to the office to provide the "Public Documents" binder for review.”

“FORM 990, PART VI, LINE 11B The complete 990 is presented to the Board via email for review. Questions and/or comments, if any, are exchanged via email, and are addressed by Management and/or Accountants, with all recipients to the emails included in the communication.”