Texas Bandmasters Association Inc.

“The Texas Bandmasters Association currently has 2,262 Active Members, 196 Retired Members, and 335 Business Members.”

“As per the organization's Constitution and By-laws: The President Elect, Vice President, Treasurer, Secretary and Sergeant-at-Arms are elected by the Active and Retired membership at the Annual Business Meeting, which is held at the July Clinic and Convention. The outgoing President Elect assumes the office of President and the outgoing President assumes the office of the Immediate Past President.”

“At the Annual Business Meeting, the Active and Retired members vote to approve the annual business meeting minutes, the annual financial report, and any amendments to the Constitution and By-laws.”

“The organization has no committees with authority to act on behalf of the governing body.”

“The Board of Directors reviews the Form 990 at a regularly scheduled board meeting. If this is not possible, an electronic copy of the organization's Form 990 is provided to each director for review and comments. All questions and comments are addressed by the President and Executive Director before the return is timely filed.”

“Each member of the Board of Directors, the Executive Director, and all office staff members have received the organization's current Conflict of Interest Policy. At the annual September Board of Directors' meeting, every board member and office staff member is required to complete the Conflict of Interest Disclosure form. Signed copies of this form are retained on file in the organization's office. Following full disclosure of a possible conflict, the Board of Directors determines whether a conflict of interest exists and, if so, the Board votes to authorize or reject the transaction or take any other action deemed necessary to address the conflict and protect the organization's best interests. Both votes require a majority vote without counting the vote of any interested director. Further procedures are outlined in the organization's Conflict of Interest Policy.”

“The Board of Directors determines the compensation for the Executive Director. Comparisons are made to compensation for Executive Directors of other non-profit professional service organizations in music education, such as the Texas Music Educators Association, the Texas Choral Directors Association, the Texas Orchestra Directors Association, and the Association of Texas Small School Bands. The Board of Directors also examines data for compensation for Fine Arts Directors for independent school districts throughout Texas. The Board of Directors reviews the data and approves the Executive Director's compensation in executive session at the annual September Board meeting. Minutes of these proceedings are maintained by the Board Secretary.”

“Texas Bandmasters Association, Inc. provides either a paper or electronic copy of its governing documents, the conflict of interest policy and financial statements to the public upon request within 72 hours of receipt.”