Hays Band Booster Organization

“Voting on Band Booster Business is limited to only those Band Booster Members who pay an annual membership fee as established by the Membership By-Laws. All Band Booster meetings are open to the general public, but voting is only limited to those members who have paid the membership fee.”

“The CPA will meet with the Organization's Executive Committee including the President and review the information contained in the tax return. After review, the executive committee accepts the return and directs the CPA to file the return electronically. At the next general meeting of the band booster organization, the President and Treasurer reports that the tax return was reviewed by the Executive Committee and that the committee was satisfied as to the accuracy of the return and voted to file the return before the tax due date.”

“At the beginning of each new fiscal year, the President arranges a meeting with the incoming Executive Committee and Officer's where the President will review the current Conflict of Interest Policy that is in place. The President will also inform the Officer's that the Conflict of Interest Policy shall be adhered to including the Officer's responsibilities to report any activities that may interfere with the implementation of the Policy. At the conclusion of this meeting, all Officer's will sign a statement indicating that they have reviewed the Policy, understand it's meaning and intent, and they will adhere to the provisions of the Policy to the best of their abilities. The conflict of interest policy has become part of the revised Band Booster By-Laws that were adopted in 2015.”

“The organization will disclose all 990 tax returns to any band booster member upon receipt of a written request. In addition, the treasurer provides copies of current financial statements to the band boosters at all regularly scheduled band booster meetings. The President has possession of the files that contains the organizational documents including the by-laws and other information. This information is available to any booster member upon receipt of a written request.”

“Dues & Subscriptions: $647. Membership Expenses: $1,909. Postage & Shipping: $ 72. Scholarships: $7,500. Continuing Education: $100. Miscellaneous: $63.”