Texas Association for Court Administration

“Nominations for Directors shall be made by a Nominating Committee. Nominations for Directors are open to the floor and require written consent by the candidate's supervising judge. To be eligible for nomination and election to the Board of Directors.”

“The association shall offer six categories of membership: regular member, associate member, honorary member, sustaining member, retired member and judicial associate member. Regular members in good standing shall be entitled to vote, hold office and serve on committees. A judicial associate member may not vote, Chair a committee, nor be elected to serve on the Board of Directors. Retired members may vote and serve on committees, but they shall not hold office. An associate member may participate fully in the association including serving as a member of a committee. However, an associate member may not vote, chair a committee, nor be elected to serve on the Board of Directors. An honorary member may serve on committees, but may not vote, chair a committee, nor be elected to serve on the Board of Directors. A Sustaining member may serve on committees, but may not vote, chair a committee, nor be elected to serve on the Board of Directors.”

“The Board of Directors and Chairperson of the Board of Directors shall be elected by vote of the regular membership in good standing each year at the Annual meeting from the elected Board of Directors.”

“The organization engages an outside accounting firm to prepare form 990. Once prepared, the form is reviewed internally by the treasurer. The final version is then provided to the board for review prior to approval and filing.”

“Annually each director and committee chair shall complete a disclosure form identifying any relationships, positions, or circumstances in which s/he is involved that he or she believes could contribute to a Conflict of Interest. Such relationships, positions, or circumstances might include service as a director of or consultant to another nonprofit organization, or ownership of a business that might provide goods or services to TACA. Any possible conflict of interest shall be disclosed by the person or persons concerned to the Chair of the Board of Directors. When a conflict of interest is relevant to a matter requiring action by the Board, the interested person(s) shall call it to the attention of the Board and said person(s) shall not vote on the matter. In addition, the person(s) shall not be present or participate in the final decision or related deliberation regarding the matter under consideration. When there is a doubt as to whether a conflict exists, the matter shall be resolved by vote of the Board of Directors, excluding the person(s) concerning whose situation the doubt has arisen.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”