American Theological Library Association

“There are five membership categories: 1) Institutional Members - libraries at higher education institutions which support programs in theology or religious studies and which are accredited by an authority recognized by the U.S. Department of Education, Council of Higher Education Accreditation, or the equivalent thereof in other jurisdictions; or a non-degree granting organization that maintains a significant collection primarily of theological, religious, or ecclesiastical research material 2) Individual Members - any person who is engaged in professional library or scholarly communications work in theological or religious fields or who has a bona fide interest in this area or the work of the association 3) Affiliate Members - organizations that do not qualify for Institutional Membership, but have a demonstrated record of support for theological librarianship and the work of the association 4) Student Members - students enrolled in a degree program who is carrying a half-time course load or greater 5) Lifetime Members - retired individuals who were dues-paying Individual Members for at least ten consecutive years immediately prior to retirement; or a person who has made an outstanding contribution to the advancement of the work of the association who has been recommended by the board and voted by the membership to receive the honor”

“The membership annually elects the Board of Directors.”

“Any changes to bylaws must be voted upon by the entire membership either via electronic ballot or by those present at the annual meeting.”

“Form 990 is first reviewed by the Executive Director and Director of Financial Services. Then the Board of Directors reviews and approves the form prior to filing.”

“Annually, each Board member completes a Conflict of Interest Statement of Disclosure. The President, Vice-President, Chair of the Governance Committee, and the Executive Director review the forms. If there are any actual, potential or perceived conflicts of interest, these issues are brought to the next Board meeting for discussion and resolution. Specific procedures for resolution, outlined in the Board Policy Manual, include the option to ask Board members to recuse themselves from relevant votes and/or leave the room during relevant discussions and votes. When the conflict of interest is real, the Board member may be asked to remedy or withdraw from the situation or to resign from the board. Each staff member completes a Conflict of Interest Statement of Disclosure annually, which is reviewed by the Executive Director and the Director of Financial Services. Any actual, potential or perceived conflicts of interest are discussed with the staff member. If the conflict of interest is real, the staff member is asked to remedy or withdraw from the situation or resign.”

“Comparability data was gathered from the Form 990s of 11 peer organizations and from a custom compensation report for executive directors in the Chicago labor market that was generated by an independent consulting organization. The full board reviews and approves the Executive Director's compensation. Documentation of deliberations and decisions is maintained.”

“The governing documents, conflict of interest policy and financial statements are available upon request for the same period of disclosure as set forth in IRC Section 6104(d).”