The Orfalea Fund

“Two directors are related (mother and son).”

“The orfalea fund leases all employees from a related organization and delegates all payroll, benefits, and human resource matters to them.”

“Management and the finance committee of the orfalea fund review the initial draft form 990 prior to the distribution to all voting members of the board for their review and approval at a board meeting. If no in-person board meeting is scheduled at the time the form 990 is due, copies of the draft will be circulated to all voting board members by mail and email for review. Any action that the board is required to make may be taken without a meeting if all board members consent in writing to the action. Action by written consent shall have the same force and effect as any other validly approved action of the board. All such consents shall be filed with the minutes of the board. Upon approval of the form 990 by the board, an officer of the orfalea fund will sign the forms and file with the required governmental agencies.”

“The orfalea fund conflict of interest policy states: 1) any affiliation with applicant nonprofit organizations on the part of the board of directors shall be disclosed to the fund and made a matter of record through an annual procedure at the annual board meeting by signing an annual disclosure statement. In addition, any financial interest on the part of the board of directors, directly or indirectly, shall also be disclosed annually at the annual board meeting. If such relationships are initiated during the year, the fund shall be informed that the relationship then exists. 2) all fund grant review and allocation meetings will begin with a disclosure of any conflict of interest issues. Any director having a conflict of interest shall not vote or use his or her personal influence on the matter, and he or she shall not be counted in determining the quorum for the meeting. The minutes of the meeting shall reflect that a disclosure was made, the conflicted member abstained from voting, and the member's exclusion in determining a quorum. 3) any new director will be advised of this policy prior to entering the duties of his or her office. 4) a director who is appointed by the santa barbara foundation is not required to abstain from a vote with respect to a grant to the santa barbara foundation unless such director has a personal financial interest that will be affected by the grant to the santa barbara foundation. A like standard applies to the fund staff. All such policies are also applicable to any member of one's immediate family, or any person acting on his or her behalf, who currently serves as trustee, director, consultant, committee member, or in any other official capacity with any entity with which the fund has a relationship. Directors and fund staff are required to attest annually to their familiarity with the conflict of interest policy by signing a written acknowledgement that they have received, understand and agree to comply with the policy.”

“Compensation process for top official - the process for determining the compensation of the fund's president includes an annual review and approval by the executive compensation committee. Comparability data from the grantmakers salary and benefits report, published annually by the council on foundations, is used as a reference and guide to determine reasonableness of compensation packages, as well as comparison of form 990 of other similar organizations in california. A completed self-assessment, performance appraisal, and periodic 360 degree written review from anonymous co-workers and fund associates is reviewed by the executive compensation committee. Substantiation of the deliberation and decision is recorded and kept on file. Compensation process for officers - the process for determining compensation for the fund's vice president and other key co-workers includes an annual review with the president in consultation with the board chair. Comparability data from the grantmakers salary and benefits report published annually by the council on foundations is used as a reference and guide to determine the reasonableness of compensation packages, as well as comparison of form 990 of other similar organizations in california. The co-worker's completed self-assessment, performance appraisal, and periodic 360 degree written review from anonymous co-workers and fund associates is reviewed. Substantiation of the decision is recorded and kept on file. For all co-workers, compensation is based on a number of factors, including: -original job description compared with current job description -quarterly goal setting and achievements during the year -feedback throughout the year from co-workers and community partners -self assessment and performance appraisal -periodic 360 degree written review from anonymous co-workers and fund associates -areas of concern and observation -merit-based salary adjustments -cost of living adjustments -equity among co-workers all employee severance packages were approved by the board of directors following extensive research into comparable dissolving organizations, recommendations from outside hr firm, and legal counsel's review.”

“Governing documents, conflict of interest policy, and audited financial statements are available by email request or to the public at the santa barbara foundation office located at 1111 chapala street, suite 200, santa barbara, ca 93101 during the hours of 9am-5pm, monday through friday.”

“The orfalea fund leases all employees from a related organization and delegates all payroll, benefits, and human resource matters to them.”

“The orfalea fund transfered all management and operations of the reach initiative to the wilderness youth project, a 501(c)(3) non-profit organization on september 30, 2015. All other programmatic work ceased by november 30, 2015 and all operationgs ceased on december 31, 2015, with remaining assets being transfered to the supported organization - santa barbara foundation.”

“The orfalea fund leases all employees from a related organization. All required filings, including form w3, are filed under its respective federal employer identification number.”

“The orfalea fund, with rare exception, does not actively solicit charitable contributions and therefore does not allocate any expenses to fundraising. On occasion, other non-profit organizations have contributed funds in support of the orfalea fund's programs, such as the school food initiative.”